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Assemble

• Note taker

• Record meeting

5

All

ACRL Statistics

• ACRL file - A file to show what specific values may be used to complete the ACRL survey.

• ACRL tables in Table A and B of the UCL/UCOP Stats Summary file - Shows how UCOP Stats Prototype is used to produce the ACRL file mentioned above. Exclusions of unpurchased eBooks and DDAs AND inclusions of non-ILS-reported microcopies and resource types previously needed guidance reviews applied.

  • Guidance review documents:

    • Guidance report for exclusions of the unpurchased DOAB ebooks and the JSTOR, AIRITI, and CNPIEC DDAs)

    • Guidance reports on the recategorization of certain resource types (3D artifact, Collection, Kit, Other material, Undefined, Mixed materials, Monograph, Manuscript)

      • For UC Berkeley, please visit Guidance Report 20240117-UCB only.xlsx.

      • For all other campuses, please visit Guidance Report 20240117-UCD, UCI, UCLA, UCM, UCR, UCSD, UCSF, UCSB, UCSC.xlsx

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Daisy

• Simplified only the items displayed that we will be used to complete. Only a few categories still need input.

• ACRL tables are the prototype. Table A is the volume count. Column M provides information or a link to the Guidance report for how the data was obtained.

• The white cells represent the data that should be submitted to ACRL.

• Microform is included in 42a Physical Media - libraries can include their self-reported numbers to this.

Details

• It would be great for CDL to partner with someone who can access ARL data for historical comparison.

• Institution Repository: e-Scholarship login provides usage data (provided by CDL)

• There are other IRs that might factor into data that should be gathered locally.

Overall reason for CDL to provide other usage data reports (beyond UCOP)

• CDL is attempting to reduce local workload for statistics - which is why we are reviewing ACRL and ARL data as well.

• For next year will UCOP statistics reflect ACRL and other definitions?

• Ex-Libris has added some new categories

  • Will this impact retrospectively or just new records?

  • Most likely unless MARC records are replaced then it will not change prior reports.

• Formatting - is it possible to change to alternative color format (is that possible in this report?). Could we hide unnecessary columns?

• Michelle shared her formatting: https://docs.google.com/spreadsheets/d/11LYqEvkjiktiYEy2IeeGpCHavS9LAobeC2UTQFKSqvQ/edit?pli=1#gid=764758840

• It would be useful for campuses to provide how they achieved their data for future continuity.

• Database category: A-Z database list - Springshare has a creation date in the export CSV that can be used to filter newly added databases.

  • This is often subjective and possibly simplified data, hopefully in the future it can be retrieved from Alma and would be a good topic to review. (Parking lot)

There is a hold to review these issues over the summer and whether we will want to have a similar review process for UCOP and future statistics.

Yes, there is a plan to make the formatting more user friendly.

•  For campuses submitting ACRL data review prototype.

Wrap up

Review actions and decisions

5

Next meeting will be in March

Review ACRL data

Parking Lot

Capture important topics for future discussion

Total

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