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  • Robin Gustafson, UC Davis (Chair)

  • Lynne Grigsby, UC Berkeley (Past Chair)

  • Jackie Gosselar, UC Berkeley (SILS Operation Team Chair)

  • Tom Bustos, UC Merced (Vice Chair)

  • Todd Grappone, UC Los Angeles -absent

  • Sarah Houghton, California Digital Library - absent

  • Elizabeth Richey, UC Irvine – absent

  • Darren Furey, UC Riverside

  • Kerry Scott, UC Santa Cruz - absent

  • Anna Seiffert, UC Santa Barbara – absent  

  • Aislinn Sotelo, UC San Diego

  • Sarah Troy, UC Santa Cruz (DOC Liaison)

  • Staff: Melanie Poloff, UC Davis (Support Member) 

Item

Time

Who

Notes

Decisions

Actions

1

Welcome

Robin

2

SILS 2023/24 Renewal Negotiation Project Team update

1-2 minutes

Tom

Met with Ex Libris and is going well and on

On target to get recommendations to

CouL

CoUL by May 3, 2024

.

3

SILS Patron Privacy and Data Security Team (PPDS) draft charge - ready to finalize?

15-20 minutes

Robin

Check in on Draft charge for SILS Patron Privacy and Data Security Team (PPDS) - vote to finalize charge

Check in on call for roster recommendations.

Next steps: confirm after confirming roster members, then send draft charge to DOC for approval?

Delay vote to finalize charge due to absences

Roster recommendation

Clarified IT role in charge

Roster recommendations discussion only, the rest tabled until the next meeting

  • Possible privacy officer, IT, and User reps discussed

  • Do we need to recruit outside the usual cohort?

  • Define what a Privacy Officer is

    • due to absences

    Robin will reach out to

    the suggested people

    Anna regarding UCSB Privacy Officer recommendation, and follow-up with other Privacy Officer recommendation

    4

    March 2024 update from SILS AASA-PT

    5 minutes

    Lynne

    Do we have any questions for team? Discussed the March 2024 update (see Lynne’s email from 4/1/2024)

    5

    Check in on Alma Named User survey

    5 minutes

    Lynne

    April 8 was the deadline, all answered, the answers are now being compiled

    Next Meeting will be May 21

    6

    Follow-up on CKG discussion “to do”

    1-2 minutes

    Todd, Sarah H.

    From 3/1/2004 LG meeting: Todd/Sarah H. will take questions raised around CKG’s to DOC steering as a first step

    Defer to next LG meeting

    7

    General OpenAthens discussion

    10 minutes

    Todd

    Delay this discussion until the next LG meeting due to absences?

    Defer to next LG meeting

    8

    DOC update

    5-10 minutes

    Direction & Oversight Committee

    • Met on 3/19 and 4/2

    • SILS data privacy team charge and suggested membership coming to DOC for approval soon

    • UC Libraries Forum: DOC will put out a call for people to serve on an organizing group for a forum to be held in 2025

    • Reviewed Framework to Support Innovation: discussed draft document, goal is for DOC to have a source of funding to support strategic projects

    • Sarah Lindsey and Kristine Ferry (UCI), co-chairs of the UC ETAS and Lending Task Force, attended DOC to present the group’s final report. DOC endorsed the report. Once it is endorsed by CoUL it will be shared broadly.

    • Subgroup on DOC Liaison roles and responsibilities presented updated documentation (endorsed by DOC), and discussed implementation steps.

    9

    OT update

    5-10 minutes

    Operations Team

    • Met on 3/20 and 4/3

    • Post-mortem of organizational name change process

      • detailed notes in 3/20 minutes

      • communication was an overall strength, as was Gem’s documentation, generally went well in implementation

      • However took a LONG time and was just one piece of a larger effort

    • ExL Signature Success Program paused for the moment during negotiations to avoid focus on a checklist vs. larger picture issues

    • Began to discuss membership transition, thoughts on how the process might be improved, etc.

    • Roster revision approved for the SILS Membership Transition Subgroup Charge: 2024 UPDATE DRAFT

    • SILS OT SC 90 minute meeting on 3/27/24 included 30 minute meetings with both OARM-PT and EIMP-PT

      • Lots of overlapping issues, some related to CKGs and SILS

      • No current requests from OT

    • NERS voting decision

    Ex Libris Support Meeting Agendas & Notes

    10

    11

    55 minutes

    ...