2020-08-26 ACQ/ERM FG Meeting notes

Assemble

Getting settled, reviewing agenda, roles

5

Admin Items

• Action Item Checks

5

Lisa S.

• Change in calendar meetings – cancellations, new meetings with passwords

• Lisa Spagnolo to move recordings off Zoom to FG Drive space.

Updates: specifically from PPC (and other SILS groups)

Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.

10

Lisa S.

8/21 PPC Meeting Notes

• Special sessions: should we lobby for more time on Acq/ERM?

• FERPA issues for NZ access

• Lisa Spagnolo add password to zoom space

Basecamp Review

Review with FG items from Basecamp from other groups, pertinent to scope.

10

Lisa S./All

Quick review together.

See new Acq/ERM document to help us all find the recordings and the special meeting times, days, and links. This includes the 8/27 session on NZ workflows/shared vendors.

8/21: Review Migrated Orders response from Laurie.

• Already Alma campuses, identify any issues you had with migrating orders

Ex Libris Session Debrief

Debrief from Acquisitions session. Ready for the NZ/Shared Vendors call.

10

Lisa S. / Holly / All

• Training

• Debrief on Acquisitions Q&A: Questions by 8/19; Session on 8/24 - https://docs.google.com/document/d/1PpU71W-CDbVIrl2FIr0hMrOsq7PBSxLO1Mr037dLlx0/edit

Outstanding questions to ExL regarding:

1. “technical” order lines in migrations

2. migration of POLs as automatic vs manual renewal

• 8/27 NZ/Shared Vendors - review questions. Please review both documents and add questions to each/either

  • Original Doc with followup questions (main tracking, followup questions): https://docs.google.com/document/d/1kCup6_dE6hdNPF5Gku_mPlsgjZ-bmHKBKxztXgQxAGA/edit

  • Initial draft reply from ExL with workflow instructions (questions about their specific suggested workflow): https://docs.google.com/document/d/1UDhh5G_GZ2dkKOP2TGlgabVo_mArSBUNHFSKCF-6ZE8/edit

  • Add additional Qs/comments as Google doc comments

Planning for Assessment/Testing for Vanguard

Continuing discussion for assessment and testing from FG perspective. Finalize roadmap to deliver testing plan to PPC by August 28th.

30

All

Using Issues/Questions to capture/triage testing items as tracking infrastructure developed.

• Grouping and refining FG-level testing. Submit by 8/28 to PPC. General scope, not in deep detail.

• For presentation purposes, we will stick to presenting the broad areas of testing as opposed to more granular data/workflow checks

• Acq/ERM FG will continue to refer to FG Google docs for more detailed testing planning

For 8/26:

• Reviewing/finalizing FG testing access requests.

• Order of access to Vanguard test load (currently being planned - not finalized)

  • Vanguard campuses test their data first

  • There currently a plan for a process by which non-SILS cohort members can be added for testing purposes after VG

  • Mark Hemhauser (Unlicensed) requests that Vanguard campuses double up with current Alma campus staff to test Vanguard data

• Testing Access Discussion: Central Vanguard Testing Access Doc and Acq/ERM FG Testing Access Working Doc

• Where are we on 8/26, and what do we need to have for 8/28?

  • AEFG Subgroup 8/18 Discussion Notes

    • AEFG should consider broader system-wide functionality and relationships.

    • ILSDC report on testing; how to approach additional e-resources (or other items)

Wrap-up

Identify/confirm next actions

5

All

• Lisa Spagnolo will recommend: current Alma campus staff in Acq/ERM FG should have access to Vanguard campus Alma instances

• All modules

• Designate a testing lead at each Vanguard campus to prevent scope creep

• Lisa Spagnolo will request additional sessions for this FG from ExL

Parking Lot

To save for future discussion

75/75