2020-12-15 Com Leads Meeting notes

Checkin/quick updates/anything from parking lot, slack or email

• Don’t forget to check the Task report for your outstanding tasks and check them off when done.

 5

All

SILS Town Hall meeting (recurring)

• Chairs talking points

• Finalize slide deck

• Check questions in the queue

• Confirm several weeks in advance with guest speakers

3rd Tuesdays: 12/15 (today!)

Roles:

• PM update: Lena

• Slides: Adrian

• MC: Ben

• Chat: Ben (Christine to help) - use Com Leads channel

10

Com Leads

• GW & CS talking points

• Slide deck

Editorial calendar (recurring)

10

Ben, Adrian

What’s on deck? Anything we need to think ahead about?

From the 12/8 meeting:

• Email message to (Cohort listserv, DOC via Donald, CoUL via GW/CS update) about more intense work period starting in the new year. Have SILS co-chairs tease that we are ramping up in SILS

• Goal: Ensure supervisors know this is a busy time. Reminder that SILS groups own decisions not stakeholders you consult with.

  • Recognizing contributions + awareness of upcoming work

  • Testing will affect more people and it will be more thorough for the test load.

  • PPC will be coordinating test plans along with ICs. Chairs will define, scope and identify the work and stakeholders.

  • Take advantage of existing groups and communication pathways, such as ILL Ops. (For example, ILL Ops will work with FFFG and CDL on resource sharing testing.) You may ask consulting groups to make recommendations but decisions are made in SILS per our SILS shared governance.

• Bullet points on major work:

  • December: Test Load Preparations

  • January: Complete Alma Trainings (Alma Essentials and Administration Fundamentals)

  • January/February: Initial Configuration Work 

  • February: Primo VE trainings 

  • February: Alma & Primo VE environment deliveries

  • March - May: Integrations; Testing and configuration continues

  • May & June: Cutover planning

  • July: Cutover begins

• Ben Alkaly (Unlicensed) to draft new year message to cohort by Jan 6-7. Recycle message for SILS News. Include TH4All Jan 25 date.

Town Hall for All

Finalize Schedule for Q1/2/3

5

Com Leads

Anything to discuss here?

Confirmed dates:

• Q1: 1/25 11-12

  • Internal Training (workshops starting in March; how the process works; do you need to attend the NZ workshop? No.)

• Q2: 4/19 11-12

  • EUOS

• Q3: 7/29 11-12

Adrian will add TH4All dates to Meetings Central on home page with “restricted to UC staff”

• Ben Alkaly (Unlicensed) will ping the 1/25 TH speakers.
• Adrian Petrisor will do a slack poll in early January on whether or not to cancel cohort TH’s in Jan/Apr/Jul when there’s a UC-wide TH.

Com Leads ongoing checkin

1. Is anything blocked or behind schedule?

2. What deliverables are coming in the next week?

3. Any decisions, consultations or approvals needed in the next week? 

4. Do you need anything?

0

All

Parking Lot

• From SILS Chairs meeting on 11/18: Ben will talk to Adrian about using short 5-minute videos done on topics of interest (aka FAQs) to share with all staff (possibly via SILS News) or during TH. Can be time-consuming.

• Do a poll to see what topic needs to be covered more by Com Leads/PMs, etc. SILS TH poll?

Wrap up

5

All

Any actions or decisions missed?

Total

30/50