2021-1-21 IT-SC Meeting Notes

Check-in / Items to add to agenda? (recurring)

5

All

Review the previous action items: 2021-1-14 IT-SC Meeting Notes

PPC Approval of training materials - Do we need to draft another communication to the chairs so they know to send things to us now and not wait for PPC approval?

PM/Ex Libris Update (recurring)

• Who will be UC person at each campus workshop to capture workshop questions?

• Re-send genric - alma with cover sheet.

10

Joanna

Report from last Thursday (/wiki/spaces/ExL/pages/1116733449 ) and Tuesday meetings (/wiki/spaces/ExL/pages/1117094508 ) and ask any questions for Thursday

Questions for Ex Libris

• Primo VE Workshop date outstanding

  • Rescheduling for May still TBD (checking in today 1/21)

• Response to our workshop schedules

  • Schedule times are good (thanks for avoiding Mon/Thurs times)

  • Cover sheet from Remote - Alma is missing on Generic - Alma. Important to include because it has prerequisites, expectations, outcomes, and other details tied to the workshop.

Follow-up:

• If there are questions that can’t be answered during the workshops, how to get those answered? (What’s the best pathway to take so the questions don’t get lost?)

  • From the Expectations section from the agenda: “the project manager or designated library project member will record action items for later follow-up".

  • The EXL representative/workshop lead will provide our team some - but it's critical that you have a UCS representative capture action items. (IT reps will decide who will record actions.) As to how to share the notes and action items across all teams, I would advise using both your Confluence and Basecamp. I can set up a place with meeting notes for each of the workshops in the Project meeting Notes folder on Basecamp.

FYI/coming up:

• Week of CDL/NZ workshop in May 10, the full week will be devoted to this workshop and the Monday and Thursday meetings will be canceled.

• UC Alma/ Primo Google group (link in Slack)

Space for Thursday questions:

Upcoming Events (recurring)

Know what’s coming up and assign work

5

Brian (and team)

Updated Work Plan

• 1/21 - Electronic Resources Q&A

• 1/25 - SILS Town Hall Presentation

• 1/29 - Primo VE Config training “due”

• 2/5 - Config form due

SILS Town Hall Presentation

5

Presentation

Are we sticking with “Infohub”?

KR Ok to take the lead on presenting if others help with questions. Could you take a look at the script in the “notes” section on each slide to make sure what I’m saying is “approved”. Due to Adrian Friday at noon

Updated Work Plan

Updated Work Plan

• Note: We’ve said we want the infohub out by the first spring workshop, which means before the end of February. Subgroup hopes to decide on platform tomorrow. Probably should pick a new subgroup (perhaps larger) tomorrow to work on structuring and beginning to populate.

Spring Workshops: Need to put a plan in place re: below. Can do in this meeting or form a subgroup tomorrow to formulate a plan.

• How to manage zoom links / recordings. Individually or centrally?

• Management of questions during meeting

• Process for following up on outstanding questions

Agenda for IT

Prepare agenda for this week’s meeting

0

Team

2021-1-22 IT Meeting Notes

Forming subgroups

• Training Hub Platform - Dominique, Katie, Sylvia, Antoinette

  • KR: Once the platform is chosen, perhaps we should rechoose this subgroup for continued work since these four didn’t sign up for the larger task of updating / populating the platform. This could also potentially be multiple groups

• Communication subgroup

• Go-Live support subgroup

use friday’s meetings to update on work completed

one chair in each of three areas

remember that B+ members would not be required to join these subgroups

Parking Lot

Future IT meeting conversation: what are your expectations for how long this group will continue work? How long are you available?

TOTAL

60 / 60 min