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Date: Jan. 21, 2021

Expected Length: 9-10am

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

Not attending:

Prior to Meeting:

Agenda

Item

Desired Outcome

Time (mins)

Who

Notes

Decisions

Actions

1

Check-in / Items to add to agenda? (recurring)

5

All

Review the previous action items: 2021-1-14 IT-SC Meeting Notes

PPC Approval of training materials - Do we need to draft another communication to the chairs so they know to send things to us now and not wait for PPC approval?

2

PM/Ex Libris Update (recurring)

  • Who will be UC person at each campus workshop to capture workshop questions?

  • Re-send genric - alma with cover sheet.

10

Joanna

Report from last Thursday (/wiki/spaces/ExL/pages/1116733449 ) and Tuesday meetings (/wiki/spaces/ExL/pages/1117094508 ) and ask any questions for Thursday

Questions for Ex Libris

  • Primo VE Workshop date outstanding

    • Rescheduling for May still TBD (checking in today 1/21)

  • Response to our workshop schedules

    • Schedule times are good (thanks for avoiding Mon/Thurs times)

    • Cover sheet from Remote - Alma is missing on Generic - Alma. Important to include because it has prerequisites, expectations, outcomes, and other details tied to the workshop.

Follow-up:

  • If there are questions that can’t be answered during the workshops, how to get those answered? (What’s the best pathway to take so the questions don’t get lost?)

    • From the Expectations section from the agenda: “the project manager or designated library project member will record action items for later follow-up".

    • The EXL representative/workshop lead will provide our team some - but it's critical that you have a UCS representative capture action items. (IT reps will decide who will record actions.) As to how to share the notes and action items across all teams, I would advise using both your Confluence and Basecamp. I can set up a place with meeting notes for each of the workshops in the Project meeting Notes folder on Basecamp.

FYI/coming up:

  • Week of CDL/NZ workshop in May 10, the full week will be devoted to this workshop and the Monday and Thursday meetings will be canceled.

  • UC Alma/ Primo Google group (link in Slack)

Space for Thursday questions:

3

Upcoming Events (recurring)

Know what’s coming up and assign work

5

Brian (and team)

Updated Work Plan

  • 1/21 - Electronic Resources Q&A

  • 1/25 - SILS Town Hall Presentation

  • 1/29 - Primo VE Config training “due”

  • 2/5 - Config form due

4

SILS Town Hall Presentation

5

Presentation

Are we sticking with “Infohub”?

KR Ok to take the lead on presenting if others help with questions. Could you take a look at the script in the “notes” section on each slide to make sure what I’m saying is “approved”. Due to Adrian Friday at noon

  •  
5

Updated Work Plan

Updated Work Plan

  • Note: We’ve said we want the infohub out by the first spring workshop, which means before the end of February. Subgroup hopes to decide on platform tomorrow. Probably should pick a new subgroup (perhaps larger) tomorrow to work on structuring and beginning to populate.

Spring Workshops: Need to put a plan in place re: below. Can do in this meeting or form a subgroup tomorrow to formulate a plan.

  • How to manage zoom links / recordings. Individually or centrally?

  • Management of questions during meeting

  • Process for following up on outstanding questions

6

Agenda for IT

Prepare agenda for this week’s meeting

0

Team

2021-1-22 IT Meeting Notes

Forming subgroups

  • Training Hub Platform - Dominique, Katie, Sylvia, Antoinette

    • KR: Once the platform is chosen, perhaps we should rechoose this subgroup for continued work since these four didn’t sign up for the larger task of updating / populating the platform. This could also potentially be multiple groups

  • Communication subgroup

  • Go-Live support subgroup

use friday’s meetings to update on work completed

one chair in each of three areas

remember that B+ members would not be required to join these subgroups

7

Parking Lot

Future IT meeting conversation: what are your expectations for how long this group will continue work? How long are you available?

8

TOTAL

60 / 60 min

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