2021-02-24 ACQ/ERM FG Meeting notes

Assemble

Getting situated, reviewing agenda, roles

5

Admin Items

• Announcements

• Action Item Checks

5

Lisa S.

• Merced test environment was delivered

• NZ bib & holdings freeze is extended to March 4 at 5pm

Updates: specifically from PPC (and other SILS groups)

Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.

15

Lisa S. / others

PPC Meeting 2/19

Keeping work w/ Discovery FG on CDI in mix.

OCLC item - in progress from PPC perspective as well.

See revised action re: Analytics. Selector role also brought up in PPC - on placeholder list.

Update on GOBI/Marcive: SCLG approved the proposal for all campuses to receive gold-level MARC records from GOBI and GovDocs from Marcive, which will be managed in the NZ

Other groups. CDI, ILSDC, IC, etc.

SILS Chairs: Primo VE handoff is next week, new training hub, communications group will send out monthly newsletter where we can add 1-2 items, ExL project managers are willing to come to our meetings if we need them

CDL: doing data checks & following up with Basecamp items - Analytics for collections, Proquest activations, license negotiations workflow

• Lisa Spagnolo to touch base with Josephine as to decisions on CDI implementation.
• Lisa Spagnolo to start an Analytics Decision page and consult with PPC. [update: is on PPC placeholder list, with next action tbd - no decision page started]

Upcoming Sessions

Review upcoming sessions involving AEFG and planning/preparing.

15

All

3/5: Carla/Lisa with SILS WG: see slideshow

3/25: Fiscal Close Session

• See Fiscal Close document at https://docs.google.com/document/d/1BCK1ggY33QYAMoTF8UIiK_QvDMpxu73uCW4ddAYuVH0/edit

• Outline for Fiscal Close Session topics to cover

• Testing to confirm Alma functionality and include in documentation/slides/support.

Note: also Ex Libris session 3/8 on GOBI / API.

• Lisa Spagnolo we should add more info in our document for extending the fiscal year, so everyone can back date CDL recharges in particular [DEFER: for separate documentation/session content]
• Alma campuses to resurface how they handled unloaded records
• Susan Boone to sound out ICs as to communicating scope of Fiscal Close freeze.

Testing Planning (combined with previously separate MVP item)

Work plan/assignments for first batch of work (next couple of weeks). Review timeline and Day 1 MVP items, develop subgroups as needed for deliverables.

30

All

Links From PPC 1/29:

Testing Worksheet for PPC from Vanguard

Collaborative Workflow Testing (initiated by RMFG/Discovery/AEFG before winter holiday break)

Test Load testing processes and procedures

Moratorium on Bib/holdings/NZ impact work is to March 4.

See PPC MVP spreadsheet

NEW Timeline for AEFG Testing Management:

• Planning our testing priorities for the next couple months

New Decision Pages:

• Campus Purchase Order Practices (AEFG-MVP-002)

• Best Practices for Reporting Broken Links in CDL/SCP Records (AEFG-MVP-008)

• Electronic Resources Practices - Linking IZ orders to relevant CDL e-collections

• (Go-Live) Vendor bib records/overlay rules - AEFG w/ RMFG

• Lisa Spagnolo Schedule “workshop times” outside of call for synchronous testing (can happen outside of these, too w/ other hosts).

Wrap-up

Identify/confirm next actions

5

All

Parking Lot

To save for future discussion

75/75

Circle back to Shared Vendors outcomes - from 12/9 meeting notes (https://uc-sils.atlassian.net/l/c/dFGWARAe )

Licensing discussion: Need to build out timeline, investigate what data can be exported, what we need to have in place.

Training placeholder: outbound linking (needs confirmation of SFX availability); EDI invoicing.

What additional conversations needed re: routing of UC-elinks equivalent troubleshooting?

Sharing our Alma workflow documentation for e-resources