2021-2-26 IT Meeting Notes

Date: Feb. 26. 2021

Time: 1-2pm

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

Peter Soriano (Unlicensed) (Berkeley)
Josephine Tan (Unlicensed) (San Francisco)
Turnbow (San Diego; co-chair)
Erika Quintana (Riverside) (Step B+)
Bonnie Hain-Anderson (Unlicensed) (Davis)
Elizabeth McMunn-Tetangco (Unlicensed) (Merced) (Step B+)
Antoinette Avila (Unlicensed) (Irvine) (Step B+)
Catherine Busselen (UCSB) (Step B+)
Katie Ritchey (Unlicensed) (Santa Cruz; co-chair)
Sylvia Page (Unlicensed) (Los Angeles)

Not attending:

Caitlin Nelson (SSM)
Joanna Kang (Unlicensed) (PM)
Brian David (Unlicensed) (CDL; co-chair)

Agenda

	Item	Desired Outcome	Time (mins)	Who	Notes
1	Consent to Record		2 min	All
2	Volunteering Availability (Standing Item)	Track who is available to volunteer to work on tasks outside of meeting over the next week.	FYI	All	Members please prepopulate with your availability. BD - Wed. AM, Thurs. PM, Fri. EQ - Tues., Wed., Thurs. PM. EMT - training week for UCM. Really no availability.
3	Upcoming Events (Standing Item)	Create awareness around upcoming tasks/events	3 mins	Chairs	Updated Work Plan: 2/25 - Letters, Notices and Jobs 3/1-3/5 - UC Merced Spring Workshop 3/4 - Primo VE Handoff / First Look
4	Announcements (Standing Item)		2 mins	Katie
5	Demo how to post questions to Basecamp after Spring Workshop		5 mins	Katie	Each campus has it’s own space to post Questions/Action Items Merced Berkeley San Francisco San Diego UCLA UCSB & UCD UCI, UCR, UCSC Tracking Questions after posting in Basecamp Confluence page for question answers links to local confluence pages Tracking answers using zoom recording timestamps
6	Subgroup Round-up	Hear from each of the subgroups	15 mins	All	Training Documentation Hub Update Communications Report Local Training Proceeding with open houses, list of topics; figuring out timeline.
7	Local Workflows on the Training Documentation Hub		15 mins	Team	Considerations for having local workflows in the TDH: Strong desire from campuses to see other’s workflows Concerns about workload and longevity of the TDH Option: Rather than having this be a space for all documentation, a space to share workflows that ex libris doesn’t have much information on (i.e. searches, inventories, etc)
8	Round Robin Wrap-Up	Learn about what is happening on each campus and upcoming plans	15 mins	New to Alma Campuses	Santa Cruz:
9	Parking Lot from this meeting
10			60/60 min

Future agenda items

Review/signoff on final work plan being