2021-3-12 IT Meeting Notes

Date: Mar. 12, 2021

Time: 1-2pm

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

Josephine Tan (Unlicensed) (San Francisco)
Erika Quintana (Riverside) (Step B+)
Bonnie Hain-Anderson (Unlicensed) (Davis)
Antoinette Avila (Unlicensed) (Irvine) (Step B+)
Catherine Busselen (UCSB) (Step B+)
Katie Ritchey (Unlicensed) (Santa Cruz; co-chair)
Sylvia Page (Unlicensed) (Los Angeles)
Brian David (Unlicensed) (CDL; co-chair)
Elizabeth McMunn-Tetangco (Unlicensed) (Merced) (Step B+)

Not attending:

Agenda

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions
1	Consent to Record		2 min	All
2	Volunteering Availability (Standing Item)	Track who is available to volunteer to work on tasks outside of meeting over the next week.	FYI	All	Members please prepopulate with your availability. BD - Wed. and Thurs. PM SP- Monday and Tuesday CB - Tues, Wed, Fri mornings BH - Unavailable; vacation
3	Upcoming Events (Standing Item)	Create awareness around upcoming tasks/events	FYI	Chairs	Updated Work Plan: 18 March 2021: SIS Overview Meeting 22 March 2021 (weekly Monday meeting): UC-led Using OCLC with Alma 25 March 2021 (weekly Thursday Q&A): UC-led Fiscal Year-End Planning CKGs Course Reserves Training Bindery Training
4	Announcements (Standing Item)		2 mins	Katie	Spring workshop schedule with new alma essentials pre-requisites
5	Primo VE Workshop Discussion		20 mins	All	Draft Primo VE Workshop Schedule will need ExL approval after IT approves it Questions for future consideration: Who can attend? How to do registration? How to do zoom link? How to manage questions?		Katie Ritchey (Unlicensed) will email listserv to confirm with everyone All: Approve or comment on schedule by end of Wednesday 3/17 Josephine Tan (Unlicensed) will add recommended trainings to agenda
6	Local Workflow Examples in the TDH		10 mins	Brian & Sylvia	Examples of Local Workflows Santa Cruz feedback: would be more comfortable if links were available to UC staff only. Also because of priopriatary information/screenshots Some interest in non-UC workflow examples, but this could be problematic since other consortia may have different settings Possibility of having workflows added into Google Drive Concern over the quality of workflows made for individuals or small groups, which would require review and clean-up	Revisit next week
7	Subgroup Round-up	Hear from each of the subgroups	5 mins	All	Training Documentation Hub Update: See above Communications Report Sending Training Hub reminder on tuesday Sending Primo VE save the date once schedule is finalized to the cohort. Can be shared locally but be aware that we haven’t finalized the guest list. Local Training no updates; no meeting this week
8	Spring workshop Recaps				Merced - trainer logged in early and had time to talk through question management early. Posted questions to basecamp at the end of each day. Haven’t gotten any answers on the questions yet. Trainer shared screen SFs (next week) is asking trainer to arrive 10 mins early to set up, and will help guide discussion further
9	Open Discussion				UCI - created a small local training team
10	Parking Lot from this meeting
11			60/60 min

Future agenda items

Review/signoff on final work plan being