2021-4-16 IT Meeting Notes

Consent to Record

2 min

All

Volunteering Availability (Standing Item)

Track who is available to volunteer to work on tasks outside of meeting over the next week.

FYI

All

Members please prepopulate with your availability.

• BD - Wed and Thurs

Upcoming Events (Standing Item)

Create awareness around upcoming tasks/events

FYI

Chairs

Updated Work Plan:

• 4/22 - Fiscal Period Close

• 4/29 - UC-led live demo of OCLC Gateway and Metadata Editor

Announcements (Standing Item)

2 mins

• ICs are being a provided with a workshop feedback form to submit for their campuses. Connect with your IC to share workshop feedback.

• PM Update

UC Wide Public Service Primo Training

“First Look: Library Search Overview”

audience: Public Service staff / Primo VE users

Goals:

Next steps

1. reaching out to EUO and Discovery

Primo VE Configuration Workshop Discussion

FYI

All

Primo VE Configuration Workshop Schedule - Approved

• schedule with training recommendations

• Potential Participants List

  • Feedback that campuses are wanting to invite broader ranges of staff - how do we accommodate this with zoom limits?

    • Could update to a webinar license and just share more broadly and let people self-select

    • Could share broadly and continue tracking participants on the participants list so that we can adjust license if we get close to 300

• Questions Document

• Hosting Sign up Sheet

• Primo VE environment: still being decided by ICs, have until 2 weeks before workshop to decide.

• Questions for future consideration:

  • How to do zoom link?

    • [Update] Lena has created one zoom link for all of the sessions and there will be a CDL staff member be the co-hosts/backup hosts to record. Still working out who will record each session.

    • Need to be cognisant of recording / transcripts / etc

  • How to manage questions?

Subgroup Round-up

Hear from each of the subgroups

15 mins

All

Training Documentation Hub Update:

Communications Report

• Drafty Primo VE Email

Local Training

Spring workshop Recaps

Each campus has it’s own space to post Questions/Action Items in Basecamp:

• Merced

• Berkeley

• San Francisco

• San Diego

• UCLA

• UCSB & UCD

• UCI, UCR, UCSC

1. Send titles for search demos to EXL trainer and copy Marci.Deignan@exlibrisgroup.com by Wednesday, EOD, before your training. These titles should be relevant to your collection. This is an opportunity to guide the search demos and have more robust search results that are a better match for your environment.

Trainers:

• UCLA - Jessica Alverson Jessica.Alverson@exlibrisgroup.com

• San Diego - Jenny Draeger (Jenny.Draeger@exlibrisgroup.com)

• UCSB and UCD - Jenny Draeger

• UCSC, UCR, and UCI - Carolyn Sprague Carolyn.Sprague@exlibrisgroup.com

• CDL - our project team

• Primo VE - Carolyn Sprague

• Analytics - TBD

EXL will send out a reminder to the trainers to be sure to be logged in at least 5 mins early for every session (earlier for the first one on Mondays).

• Share with IT: log into first Monday session ~10 mins early to intro w/ trainer before overview begins

1. Los Angeles debrief

Round Robin

Add local updates here for others to read

FYI

Open Discussion

Parking Lot from this meeting

60/60 min