2021-1-28 Fulfillment & ILL FG Meeting notes

Check-in/ Updates

PPC meeting updates and review of any action items from last meeting

Quick share of any local team updates

All

• STRATEGICALLY PLACED REMINDER FOR ELIZABETH TO RECORD MEETING

• No PPC meeting last week.

Standardized phone numbers in shared patron data

All

Phone numbers need to be standardized to pull them into the AFN.

Phone numbers seem to only be useful when something is urgent and e-mail has failed.

Phone numbers will stay in for test and we’ll see if they populate based on formatting.

• Elizabeth will ask about phone format in Basecamp.

Test Prep

https://docs.google.com/spreadsheets/d/1V9cIirzzQ3kDChYHr8XK-W3saXQKqg_fxRLbLi5TbdY/edit#gid=0

Test Phase Fulfill FG Member Prep

Email to ICs with decisions and permissions.

All

Elizabeth and Joe F. met with Claudia from the ILL Ops team. Test accounts will be created for this FG, ILL Ops and the Discovery team.

Setting up testing accounts as operators instead of managers might reduce the risk of testers making config. changes.

There will be a reporting mechanism for testers to e-mail the local IC and FG member at the relevant campus.

Elizabeth is notifying the IC group of decisions made for Test.

AFN Configuration Forms

Resource Sharing Form: https://docs.google.com/spreadsheets/d/1FWYnyDJHSUEFx7xGzhAwI1hGWGOFroP3/edit#gid=606351973

Fulfillment Network Form: https://docs.google.com/spreadsheets/d/1XcqH7hZ1ug0j8-4nowhunLxUZGAiYqum/edit#gid=1466789450

All

No changes requested by Svetlana at this time.

Elizabeth will pass on Replacement Fee costs for lost items to ExL if campuses send their info to Elizabeth by EOB 1/29.

Parking Lot

There are some questions around what other things this group might add to the parking lot. Expiration dates and whatnot.

• We may need to revisit our discussion regarding what fields are passed between campuses in the Network Zone. (Name, email, expiry date, etc.)

Members can add to the parking lot issues that they feel need to be considered or tracked.

RLF Non-Circ items requestable for in-house use

Will need to test in Test Phase

There are some hacks used for library-use only items that can’t be checked out and back in because it will kick off a return process. This will have to be figured out for ExL.

Davis tried creating a “Reading Room” circulation room. This was difficult for circulation staff to manage. There is now a transit step between ILL and the circ desks that allows the item to be checked out again before initiating the return process.

RLF Ghost Records Discussion

Records Retained for Items Deposited in RLFs

This decision will be worked out throughout the test phase.

DDS Decision Page (Test) Document Delivery Service (DDS) Setup

Config forms - local campuses

Will need to be tested during the Test Phase

Total

x/x