2021-09-03 PPC Meeting notes

Check-in / updates

Information sharing and problem-solving

15

All

DCFG: We’re working on a timeline to take us to the end of Phase 4.

AEFG: E-Resources updates, including discussion of Factiva item. MVP items: proxy use - some discussion mostly local responses; licensing - preliminary discussion of terms; Analytics-related pending with likely hand-off post-Phase 4. Had first post mortem discussion. No meeting 9/8 due to Analytics workshops.

E-inventory

from the case of Factiva, but bringing up process- and communication-type issues. AEFG discussed the e-inventory aspects of managing the collection and portfolios, and has a recommendation for this particular resource. There could be similar resources that either 1) may need the same approach and/or 2) may need wider consultation than just within e-inventory management (i.e., back-end).

15

Lisa

Phase 4 handoff

Determine timetable and process for PPC’s completion of Phase 4 handoff template.

15

Xiaoli

Phase 4 Handoff

Analytics subgroup

Are there areas that need best practices or policies now?

15

Xiaoli, Lisa, Claudia

PM Update

Awareness of what’s happening / coming soon in the project

5

Christine

Upcoming Scheduled Meetings:

• Mon, Sep 6: NO MEETING - Labor Day

• Mon, Sep 6 - Fri, Sep 10: No regular weekly meetings -due to holiday and Analytics Workshop

• Tue, Sep 7 - Fri, Sep 10: Analytics Workshop

• Mon, Sep 13: Project Meeting - Sep 13 (includes update #1 of STS Readiness forms)

  • 13 September 2021: Project Status Update Meeting

    • Agenda:

      • Upcoming Meetings

      • Reminders / To Dos

        • Integrations Form

        • Switch to Support Readiness - version 2

      • Review of Salesforce, Basecamp and Escalation Processes

      • Review of Switch to Support Readiness Forms - version 1

      • Resources

        • Meeting

        • General

Homework

Parking Lot

Future meeting:

• and... how the Selector role in Alma is changing (on list since early in project, from 8/25 AEFG is starting to review a little...)

• SILS Ops (CDL) support of Automated Fulfillment Network (AFN)- Build a better understand the AFN needs of campuses, and the ability of CDL to support those needs

TOTAL

60/90