2021-10-11 Meeting notes

Quick announcements

0

• Notetaker: Sarah

Welcome Letters

Review and approve the customized welcome letters https://drive.google.com/drive/u/1/folders/1cx8u8wjMnFXjLmqoNlzJkI7RpRazx3uM

Q: Should the roster be for the whole subgroup, or just the branch? 

25

Hermine

Listservs

Finalize listserv names

5

Lena

1. SILS-LG

2. SILS-OT

3. SILS-CHAIRS - Reuse the same listserv

4. SILS-ACQ

5. SILS-ERES - Reuse the same listserv

6. SILS-ACQ-ERES (combined group)

7. SILS-DISCOVERY

8. SILS-FULFILL

9. SILS-RS

10. SILS-FFRS (combined group)

11. SILS-RM

12. SILS-DCPT

13. SILS-RCTF (existing) - keep this name to preserve the archives, even though it’s not their acronym any longer.

Checkin with DOC

Assign work to draft message to DOC reminding them about nominations (Ensure DOC members can access the forms; check the links now if you haven’t already? Any questions?) - could forward the original email to DOC announcing nominations with this reminder.

5

Kickoff logistics

Groups

• SILS Leadership Group

• SILS Operations Team

• SILS Acquisitions

• SILS E-Resources

• SILS Discovery

• SILS Fulfillment

• SILS Intercampus Resource Sharing

• SILS Resource Management: Cataloging & Metadata

• SILS Digital Collections Project Team

Possible dates

M 1/10

T 1/11

W 1/12

Th 1/13

F 1/14

M 1/17 HOLIDAY

T 1/18

W 1/19

Th 1/20

F 1/21

1. Confirm this assumption: TTF is responsible for organizing kickoffs for all teams.

2. Do some groups need to go before others?

3. Should any kickoffs be combined? For example, groups with 2 branches. (may depend on the nature of the kickoff - how interactive it is; and some staff may be on both groups so the full count may be less than 22.) This could mean more time is needed for those sessions. Pros/cons.

4. Would we do an orientation/kickoff for chairs separately from the other kickoffs?

   1. If so, do we include a save the date in the welcome letter?

   2. See Questions in Welcome Letter Timeline and Process for other related Qs

5. Do we have a compelling reason to start a group before January? It must be compelling because it will cause complexity.

   1. Could we achieve our goal with another means, e.g., open a dialog on the listserv instead, have a pre-kickoff meeting, etc.?

6. Do we need a special meeting for provisional chairs to get them set for success?

7. Any major events or holidays during the weeks of Jan 10-21

8. What should we cover in the kickoff?

9. How long will kickoffs be? 1 hour? 90 minutes? 2 hours?

10. Do we do more than one a day?

11. Who participates in the kickoff?

    1. TTF members?

    2. What other guests?  

12. Do we want an orientation meeting in advance of kickoffs with general info applicable to all (last time, we held 2 identical sessions to provide a choice of times) Sample orientation

    1. Do we need to include a save the date (or even mention this) in the welcome letter?

    2. Agenda might include such topics as

       1. gov structure

       2. decision making

       3. principles

       4. project tools

13. What are the questions we need to answer before we can schedule kickoffs?

14. When do we need answers for the questions?

15. If we get 75% of P4 members in the new gov, how does that affect our kickoffs?

15

Parking Lot

Capture important topics for future discussion

Total

50/60