2021-12-13 Meeting notes

Quick announcements

1. Lena and I added everyone to the private slack channel meeting-chat for us to use during kickoffs

2. Reminder to draft your talking points for the Orientation (due by Jan 3 at latest)

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• Notetaker: Lena

We won’t add ELUNA resources to the kickoffs since we have them on the Orientation.

• PMs to ask Caitlin to add these resources to Confluence on an ELUNA page.

Kickoff

Kickoffs planning page on Confluence

Kickoff slide deck template

1. FYI. Speaker notes for the TEMPLATE should be done. Flip through the speaker notes to see if there are any unresolved questions or anything missing.

2. Assign presenters:

   1. Proposal: Now that we see how many slides there are, do we need to rethink the number of presenters/MC at each KO?

   2. Intro slides through the Welcome to this Group (slides 1-7) and Next Steps (slide 26) - MC. Should slide 16 (the interactive) go to MC as well?

   3. For remaining slides, decide now or meet/Slack with your co-presenters to decide?

      1. Presenter 1: slides 8-15

      2. Presenter 2: slides 17-25

3. What else do we add to Contact slide?

4. Do we feel confident in the time breakdown?

45

Christine

1. Do they make sense? Are they complete? Anything missing?

2. Assign slides to presenters

   1. SILS LG

      1. MC: Lena slides 1-7, chat & Next steps slide

      2. Presenters:

         1. Hermine slides

         2. Michelle slides

   2. SILS OT

      1. MC: Donald slides 1-7, chat & Next steps slide

      2. Presenters:

         1. Sarah slides

         2. Michelle slides

   3. Acquisitions OST

      1. MC: Michelle slides 1-7, chat & Next steps slide

      2. Presenters:

         1. Sarah slides

         2. Hermine slides

   4. E-Resources OST

      1. MC: Lena slides 1-7, chat & Next steps slide

      2. Presenters:

         1. Sarah slides

         2. Hermine slides

   5. Discovery OST

      1. MC: Donald slides 1-7, chat & Next steps slide

      2. Presenters:

         1. Sarah slides

         2. Michelle slides

   6. Resource Man.

      1. MC: Donald slides 1-7, chat & Next steps slide

      2. Presenters:

         1. Sarah slides

         2. Christine slides

   7. Fulfillment OST

      1. MC: Donald slides 1-7, chat & Next steps slide

      2. Presenters:

         1. Sarah slides

         2. Hermine slides

   8. Resource Sharing

      1. MC: Donald slides 1-7, chat & Next steps slide

      2. Presenters:

         1. Sarah slides

         2. Christine slides

   9. Digital Col Project Team

      1. MC: Donald slides 1-7, chat & Next steps slide

      2. Presenters:

         1. Sarah slides

         2. Michelle slides

• Update the Kickoffs planning page on Confluence with the final roles.
• Content people copy over the final talking points from the TEMPLATE and add the speaker’s name to each slide.
• Add “Contact for Questions” slide to your deck
• Check your Resources Slide to make sure it’s done - anything else to add? Copy over anything new, e.g., SILS principles
• PMs will add the Communication info to every slide deck once they have it

Collaboration tool email

Approve draft email https://docs.google.com/document/d/1HLlJPiibMctMe8_3GXSL8uUKE8By1ksUDeN2Wv8qN5U/edit

PMs will customize and send them.

5

Approved!

Kickoff meeting checklist

Introduce Kickoff meeting checklist/expectations: Add to this document as things occur to you. We’ll review it and finalize it on January 6.

5

• Add to Kickoff meeting checklist document as things occur to you. We’ll review it and finalize it on January 6.
• Add timings to slides at periodic points so timekeeper knows if we’re on track.

Wrap up

Review actions and decisions

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Parking Lot

Capture important topics for future discussion

• Dec 20 - no meeting

• Jan 3 - Orientation run-through

  Jan 3 - 11am - 12pm LG & OT run-through

  Jan 6 - 1-2pm Finish LG & OT run through & review Kickoff meeting checklist

• Draft agenda, slides, email for All Chairs kickoff to be held about a month after initial kickoffs. (begin work week of 1/17)

Total

60/90