2021-12-14 Com Leads Meeting notes

Checkin/quick updates/anything from parking lot, slack or email

5

All

SILS website

Decision: use the existing SILS website

• Update the SILS UC Libraries website home page

• Remove the word project from the title and other places where it no longer makes sense

• Action: Ben will draft a home page for SILS, the ongoing service. Are you still able to do this? Yes

5

Ben, PMs

Use CDL website for SILS: https://cdlib.org/services/d2d/sils/ for rewriting “What is SILS”

Editorial calendar (recurring)

Final wrap-up message on SILS News (SILS co-chairs) to send 12/13-17 - Adrian to draft

• early impacts

• not experts yet - it takes time

• thanks to all

5

Adrian

• Ask all-cohort for any talking points about early impacts for a final message on SILS

• Ask EUOS for quote from patron about impact

Com Leads ongoing checkin

25

All

Workplan with timelines for remaining work

• Final SILS NEWS (see agenda item 3)

• Thank you/discharge letters were sent 12/8 and 12/9! - did you get any responses from staff that their groups were wrong/incomplete?

• Final report (OCT/NOV)

  1. Exec summary

  2. Editing the overall doc

  3. Com Leads section - Done!

  4. Redacted version - Danielle will handle this in 2022.

• Handoff & cleanup (NOV/DEC) Due 12/3

  1. Make recommendations on whether current coms vehicles and spaces should continue and for how long (SILS News, wiki, website, etc.)

  2. Do the Phase 4 Handoff template

     1. Discuss in Com Leads meeting to make PMs aware of recommendations.

     2. Check the Com Leads workplan for any other work that should be included on the Handoff

     3. Communication Flow matrix - would it make sense to update this for the service? If so, add to the Handoff work doc as a recommendation.

     4. Question form? Linked from Home page under FAQS and at the bottom of the FAQ page.

Parking Lot

Wrap up

0

All

Any actions or decisions missed?

Total

50/50