2023-06-05 10 am AASA-PT Meeting Notes

Attendees

CDL Daisy Nip
CDL Danielle Westbrook
CDL Gem Stone-Logan
Davis: Alison Lanius
Irvine: Ellen Augustiniak (Steering Committee)
LA: John Riemer
Santa Barbara: akshayagrawal
Santa Cruz:Lisa Wong

Regrets:

Merced:Sarah Sheets
San Francisco: Susan Boone
Berkeley: Chan Li (Steering Committee)
San Diego: Heather Hernandez (Unlicensed)
Riverside:Michele Potter (Steering Committee)

	Item & Desired Outcome	Time & Facilitator	Notes	Actions
1	Record Review previous notes and tasks	5m - Ellen
2	Confirm next steps	5m - Ellen	Work Plan: Work Plan Charge: https://docs.google.com/document/d/1-3rKyPtNymnb4_BOe532JMkuiJs1WTrdBDvmu24cgLk/edit Near-term membership transitions? https://docs.google.com/document/d/14U6HC__SnwEOFt4vZ-ZvTadnsiTmZCu6OfwzltJA-nM/edit#heading=h.s3uyzjopfg9r Current prototype: https://docs.google.com/spreadsheets/d/1IBV9tKyvO3xq-UZeuLoeEViSmBwgp2YO/edit?usp=sharing&ouid=117774353520272561086&rtpof=true&sd=true Discussion How do we want to organize ourselves during the next stages of our work? If folks need to transition off, no problem - there’s a SILS replacement process.	All - Consider your summer and fall schedules, and determine what you have time for regarding future/upcoming AASA-PT commitment.
3	Campus customizations round-robin	35m - Daisy Nip	Decision Pages How much detail is needed? We don’t need to be exhaustive; we do want to provide examples for context and to support broader understanding. We can link to more detailed spreadsheets/analyses as needed/helpful. Other discussion Potential data clean-up need: We have examples where physical items are stored as electronic; and vice versa. Overall, this impacts a relatively small number of records - so our recommended approach remains the strongest - but it is an opportunity for data clean-up. AASA-PT can share this issue and the underlying analyses (print stored as electronic, electronic stored as print) with RMFG, as an FYI (identify this as a potential clean-up project, for RMFG or local prioritization/decision-making). For special collections and archives, and specifically the manuscript Resource Type, local configuration details are needed to ensure SCAs are appropriately isolated. Manuscript as a category isn’t a designation of the item being SCA (e.g., dissertations and theses are categorized and a manuscript but not SCA).	Ellen Augustiniak and Daisy Nip will update the Categories decision page to point to the detailed spreadsheets outlining the issue of physical holdings stored as electronic (and vice versa). Ellen Augustiniak will reach out to the RMFG chair, to let them know about the potential data-clean-up candidates (electronic stored as physical; physical stored as electronic); AASA-PT defers to RMFG to determine how to prioritize and advance this clean-up. ALL - Campus customizations are due June 12, if possible. June 14 can also work. SC&A likely is the shared priority right now.
4	Upcoming timeline and next steps for the SILS-LG, DOC, CoUL review of the AASA-PT May 31 report and recommendations	3m Danielle Westbrook	Timeline: AASA-PT May report submitted to SILS-LG on May 31 SILS-LG will review at their June 09 meeting DOC will review at June 20 meeting CoUL will likely review at June 29-30 meeting (or July 10 meeting)
5	Wrap up - Review actions and decisions	2m Danielle Westbrook
6	Parking Lot - Capture important topics for future discussion