2023-06-05 10 am AASA-PT Meeting Notes

Attendees

CDL @Daisy Nip
CDL @Danielle Westbrook
CDL @Gem Stone-Logan
Davis: @Alison Lanius
Irvine: @Ellen Augustiniak (Steering Committee)
LA: @John Riemer
Santa Barbara: @akshayagrawal
Santa Cruz:@Lisa Wong

Regrets:

Merced:@Sarah Sheets
San Francisco: @Susan Boone
Berkeley: @Chan Li (Steering Committee)
San Diego: @Heather Hernandez (Unlicensed)
Riverside:@Michele Potter (Steering Committee)

	Item & Desired Outcome	Time & Facilitator	Notes	Decisions	Actions

	Item & Desired Outcome	Time & Facilitator	Notes	Decisions	Actions
1	Record Review previous notes and tasks	5m - Ellen
2	Confirm next steps	5m - Ellen	Work Plan: Work Plan Charge: https://docs.google.com/document/d/1-3rKyPtNymnb4_BOe532JMkuiJs1WTrdBDvmu24cgLk/edit Near-term membership transitions? https://docs.google.com/document/d/14U6HC__SnwEOFt4vZ-ZvTadnsiTmZCu6OfwzltJA-nM/edit#heading=h.s3uyzjopfg9r Current prototype: https://docs.google.com/spreadsheets/d/1IBV9tKyvO3xq-UZeuLoeEViSmBwgp2YO/edit?usp=sharing&ouid=117774353520272561086&rtpof=true&sd=true Discussion How do we want to organize ourselves during the next stages of our work? If folks need to transition off, no problem - there’s a SILS replacement process.		All - Consider your summer and fall schedules, and determine what you have time for regarding future/upcoming AASA-PT commitment.
3	Campus customizations round-robin	35m - @Daisy Nip	Decision Pages How much detail is needed? We don’t need to be exhaustive; we do want to provide examples for context and to support broader understanding. We can link to more detailed spreadsheets/analyses as needed/helpful. Other discussion Potential data clean-up need: We have examples where physical items are stored as electronic; and vice versa. Overall, this impacts a relatively small number of records - so our recommended approach remains the strongest - but it is an opportunity for data clean-up. AASA-PT can share this issue and the underlying analyses (print stored as electronic, electronic stored as print) with RMFG, as an FYI (identify this as a potential clean-up project, for RMFG or local prioritization/decision-making). For special collections and archives, and specifically the manuscript Resource Type, local configuration details are needed to ensure SCAs are appropriately isolated. Manuscript as a category isn’t a designation of the item being SCA (e.g., dissertations and theses are categorized and a manuscript but not SCA).		@Ellen Augustiniak and @Daisy Nip will update the Categories decision page to point to the detailed spreadsheets outlining the issue of physical holdings stored as electronic (and vice versa). @Ellen Augustiniak will reach out to the RMFG chair, to let them know about the potential data-clean-up candidates (electronic stored as physical; physical stored as electronic); AASA-PT defers to RMFG to determine how to prioritize and advance this clean-up. ALL - Campus customizations are due June 12, if possible. June 14 can also work. SC&A likely is the shared priority right now.
4	Upcoming timeline and next steps for the SILS-LG, DOC, CoUL review of the AASA-PT May 31 report and recommendations	3m @Danielle Westbrook	Timeline: AASA-PT May report submitted to SILS-LG on May 31 SILS-LG will review at their June 09 meeting DOC will review at June 20 meeting CoUL will likely review at June 29-30 meeting (or July 10 meeting)
5	Wrap up - Review actions and decisions	2m @Danielle Westbrook
6	Parking Lot - Capture important topics for future discussion