2025-01-13 10AM AASA-PT Meeting Notes

Assemble

• Note taker

• Record meeting

Notetaker: Michele Potter

5

All

Welcome to Cathleen Lu

• Cathleen will be representing UCSF

• Susan will rotate off after the UCOP review is done.

5

Lisa

Final FY24 UCL/UCOP stats report

• Any outstanding issues that need to be resolved?

• Have campuses completed their final reviews? 

15

All

No outstanding Issues

4 Campuses have finished review of final numbers.

Process/timeline for finalizing FY24 stats

1. What do campuses need to do to finalize stats after the NZ data and non-ILS data are combined? (combination step is complete for FY24)

   1. Team and Campus colleague review to confirm final numbers are acceptable ← we are here for FY24 UCL/UCOP stats

   2. AUL review/approval ← are campuses doing this for UCL/UCOP stats, or only ACRL/IPEDS and ARL?

   3. Finalize and publish to website (UCL/UCOP) or campus submission (ACRL/IPEDS and ARL)

   4. Are there other steps we need to account for?

30

Anna

What are the remaining tasks and deadlines for this statistics cycle? Anna sent out a Gantt Chart this morning (1/13) to lay it all out.

UCL/UCOP next steps:

1. Currently reviewing the UCOP final draft

2. Prepare the Draft PDF Public Summary for local campus approval (AUL or ?)

Preliminary look at the ACRL/IPEDS/ARL steps. Outstanding decision needed: what format should these stats be in when they’re delivered to members? Survey format (how they were delivered in FY22-23) or is a list of questions and corresponding answers sufficient?

ACRL/IPEDS will be delivered to campuses with the ACRL/IPEDS headers. (They are hidden tabs now).

Actions:
Other campuses to approve UCOP numbers

Daisy to work on Draft PDF Summary.

We will receive the draft by the 15th of January, and we will need to have it approved by the 27th of January.

Approving UCL/UCOP stats on Jan 27 means they are finalized before ACRL/IPEDS and ARL. Any changes that are surfaced through those reviews will be applied to the FY24-25 build, but will not be applied to the finalized FY23-24 UCL/UCOP report. Ultimately documentation of this process will go into a decision page.

Anna will send an email to ask if this works for everyone who was not able to attend today.

Daisy will also be working on finalizing the ACRL/IPEDS sheets. When they are available, we can make comments if there are questions or differences with campus submittals for 2022-2023.

We will need to make a decision on what to report for the ACRL physical counts (question 40a). Strict definition vs modified. If strict, we will need verbiage to explain the drop. Explanation of history will be useful. It would be best if we all do the same thing. Anna will email.

Wrap up

Review actions and decisions

5

Parking Lot

Capture important topics for future discussion

• Process/timeline for planning FY25 stats

60/60