2024-08-12 10AM AASA-PT Meeting Notes

Assemble

• Start recording

• Assign notetaker

Notetaker: John Riemer

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Committee changes

@Michele Potter will be stepping off the steering committee

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Lisa

Will step down as co-chair; remain as regular member.

• Drop in eresources counts (compared to FY22/23) - FY22/23 ACRL exclusions carried forward into FY23/24 build

• Should the exclusions continue to be global (applied to all reporting obligations, which is the current state of the build) or should they only be applied to ACRL stats?

• Is there any additional investigation needed into the stats, or does the explanation about exclusions suffice?

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• @Alison Lanius still needs to hear back from the E-Resources librarian. Will follow up tomorrow.

After NZ stats compiled last year, exclusion of e-resources not purchased, just “made available.” Question: Should this ACRL & ARL-mandated exclusion be made universal across all other stats? DOAB involves a lot of duplicative ebook records that we don’t want to count all of. Taylor & Francis abstract-only offerings are not really open access, and should not be counted. Indications that a chapter is available does not tell us if the whole book is OA. Generally, OA resources we catalog will be counted.

The question need to be settled by Sept 20. In the absence of comments to the contrary, we will go with global exclusions.

Campuses should give comments if they have any, soon.

• Format designators in Resource Type labels - finalizing decision

• In our update to SILS LG that we wanted to have this finalized ahead of distributing the NZ stats to campuses.

• Please review decision page Statistics: Remove “electronic” and “physical” format designators from Resource Type Labels in annual statistics reporting before the meeting. If there are no changes needed, I would like us to finalize it.

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“Questions to consider” residing at the bottom of the page can be removed.

No changes to the decision page are needed. Consider it finalized.

Ellen will provide a concrete example of what this decision page means via Slack.

• Distributing NZ stats to campus contacts

• This needs to be done soon, so that people can review ahead of the Sept. 20 acceptance deadline.

• Are the stats ready to distribute?

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Already covered above.

• Withdrawn stats for FY23/24 (if time. May need to parking lot this one)

Does AASA-PT need to provide any additional guidance or a deadline?

We do not yet have a solution for identifying withdrawn materials in the NZ and are not planning on investigating potential NZ solutions until the fall, after the FY23/24 stats collection period is concluded. In FY22/23 withdrawal stats were reported individually by campuses to their local risk management offices (CDL does not report withdrawal stats to UCOP risk management); these stats were not included in the final public report. In FY23/24, withdrawal stats will need to be handled in a similar way

Withdrawals are hard to track even at the IZ level, given the need to distinguish between true withdrawals and data clean up projects involving record deletions.

A once-a-year snapshot of what is in every physical collection on a campus would fulfill the needs for risk management.

If data cannot be tracked at NZ level, we either do it at IZ level or not at all. (Out of scope for this group; decision page could document this.)

Out of scope for 23/24 stats. Table this at least until the fall, perhaps waiting until we are actually asked for this data.

Wrap up

Review actions and decisions

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Parking Lot

Capture important topics for future discussion

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