2025-04-21 10am AASA-PT Meeting Notes

Chair

@Chan Li

Notetaker

@Cathleen Lu

Attendees

@Lisa Wong
@akshayagrawal
@Alison Lanius
@Anna Striker
@Cathleen Lu
@Ellen Augustiniak
@John Riemer
@Sarah Sheets
@Chan Li
@Michele Potter
@Denusha Amaladas

Regrets

@Daisy Nip

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Assemble Record meeting Assign notetaker		5
2	Next phase planning - planning for how we hold annual stats after FY24/25 stats cycle	Question for the group: Are there any additional major considerations anyone wants to flag at this point regarding the next phase of work (post-AASA-PT), as we begin our work on FY24/25 stats?	10		Discussion on decreasing frequency of AASA-PT group meetings to once a month, possibly decreasing eventually to quarterly Could devolving counting of certain stat counts to other SILS groups (such as collections to RM, etc.) be another possibility, placing impact of statistics with groups doing the work (decentralized approach pros/cons)
3	FYIs for FY24/25 stats process	Withdrawn stats Global filter: Lifecycle =/= “Active” “Special” library category from UCL/UCOP stats Remove the SCA Locations Create a new ARL Library Category variable additional open access collections CEAL stats further deduplication of titles	10		No withdrawn data will be pulled from systemwide build this year ARL category for UCB and UCR Will not actively identify OA collections to exclude. Campuses may bring specific collections to Anna and Daisy Will not centralize CEAL reporting in Alma at this time No capacity currently for further title count dedupe, will continue to use same MMS ID criteria
4	e-Inventory review	DDA categories Recommendation: remove the “unknown if DDA” reporting category and count these materials as “eResources (excl. DDA)” Recommendation: rename “Unknown purchase status DDA” to “Unpurchased DDA” or “Candidate DDA”. At what level are campuses making categorization decisions for licensed resources? Electronic Collection Interface Name (Elsevier ScienceDirect)? Electronic Collection Public Name (Elsevier ScienceDirect Book Series Package - Chemistry)? What kind of supporting data do campuses need for eresources?	25		Easier for each campuses to identify which collections are DDA (a list of everything is simplist) Capturing at both interface and collection levels at the beginning would be helpful for further decision-making
5	Wrap up	Review actions and decisions	5
6	Parking Lot	Capture important topics for future discussion
7		Total	x/x