2024-11-18 10AM AASA-PT Meeting Notes

5m - Assemble

• Record meeting

• Assign notetaker

Notetaker: @John Riemer

All

Walk-through of FY2023-2024 UCL/UCOP report file

• Questions from team regarding snapshot data?

• Include withdrawn stats in FY 2024 report?

  • Withdrawn stats excluded in 2023.

Anna

FY22/23 provided for reference. Page numbers forthcoming. Resource sharing has a deadline of 12/6. FY2023-2024 tab provides a high-level summary. Green & red font text not going to be included in final version.

Each campus tab contains a table of contents. Below that is a high-level snapshot of last year’s and this year’s data. ACRL, ARL, UCOP data all provided.

Print monographs (only) is included in response to question 40A for ACRL. Print serial volumes got included last year, but are being dropped this year. (We had followed ARL/UCOP definition last year.)

Question: Which definition should we use for Q40A this year? Should we have systemwide decision, or let each campus make independent decision? A couple of us spoke up for a systemwide decision. Action: We will check in on this question at next meeting, to make a decision.

Question: Is the campus snapshot a good entry point for those asked to review the statistics?

Campuses providing microform holdings counts did not provide separate totals for a titles count. Same for pictorial items.

The file “Attempt on ACRL Stats FY 2022-2023“ underwent changes between Jan-Apr, so reliance of the data in it is iffy. Decision: File that get deprecated should be labeled as such.

Within each campus summary tab is a number of tab that one can un-hide. Those include non-ILS data additions and subtractions.

Who has access to the data we were reviewing today? All of our committee has edit capability. We have concern about inadvertent data changes. View-only access may not provide ability to un-hide tabs. Decision: Let everyone with link have viewer access. This will facilitate the review of the data.

Still need a decision on whether to include withdrawal stats this year.

ACRL Instructions

• Anna completed comparison of instructions from FY 2023 and FY 2024

• What definition should be used for ACRL question 40A Physical Books (Holdings)?

  1. In FY23, we used the UCL/UCOP Volumes count (based on a modified version ARL definition - includes both print monographs and print serials).

  2. We could have a group decision for a single harmonized approach; or campuses could make individual decisions about which approach they want to use.

Anna

5m - Wrap up

Review actions and decisions

Parking Lot

Capture important topics for future discussion

• AI notetaker use? UCOP Policy? Other barriers or problems?