2024-03-04 10am AASA-PT Meeting Notes

Chair - @Lisa Wong

Notetaker - @Ellen Augustiniak

Attendees

  • @Lisa Wong

  • @Chan Li

  • @Ellen Augustiniak

  • @John Riemer

  • @Sarah Sheets

  • @Michele Potter

  • @Denusha Amaladas

  • @Danielle Westbrook

  • @Daisy Nip

  • @akshayagrawal

Regrets:

  • @Susan Boone

  • Anna Striker

  • @Alison Lanius

Item & Desired Outcome

Time & Facilitator

Notes

Decisions

Actions

Item & Desired Outcome

Time & Facilitator

Notes

Decisions

Actions

1

Assemble

  • Note taker @Ellen Augustiniak

  • Record Meeting

5
All

 





2

Institution name change in analytics: Explain what potential effects the institute name change will have

15
Gem Stone-Logan

Organization Unit Name Change

Analytics Workaround: Organization Unit Name

  • Fulfillment - borrowing requests

Reports available in Analytics

Follow-up questions from anybody on campus can go to Gem.

 

3

Review IPEDS directions

35 - all

  • Physical books

    • Exclude serials, microforms, maps, nonprint materials, and uncataloged items

    • Include music scores if searchable by title through the library catalog or discovery system.

    • Include government documents that are accessible through the library's catalogs regardless of whether they are separately classified and/or shelved.

  • Physical serials

    • This definition includes, in any physical format, periodicals, serial titles on microform, newspapers, and annuals (reports, yearbooks, etc.); the journals, memoirs, proceedings, transactions, etc. of societies; and numbered monographic series.

      • What about monographic series catalogued separately? These look like books in the catalog.

    • Report serial titles, not subscriptions.

      • What exactly is “not subscriptions”? Packages?

  • Physical media

    • Can’t include serials on microfilm, those go under serials.

  • Total Physical Circulation

    • Report the total number of times physical items are checked out from the general and reserve collections.

      • Can we use UCOP stats for this?

    • However, circulation of electronic reading devices (e.g., Kindles) can be included if the device is pre-loaded with e-books.

      • Is this something any of us are doing?

  • Digital/Electronic Books

    • Report e-book titles owned or leased by the library if individual titles are cataloged and/or searchable through the library catalog or discovery system.

      • Leave out DDA., but include subscribed collections such as Academic Complete.

      • Include digital music scores if searchable by title through the library catalog or discovery system.

        • UCSC has the Frog Peak Music collection as brief records, does anyone else have a similar practice? (and how can we tag these? Update the resource type?)

      • Include open access (OA) titles if the individual titles are searchable through the library's catalog or discovery system. Do not count e-book titles from HathiTrust, Center for Research Libraries, Internet Archive, and similar collections unless the library owns the digitized item and it is accessible under current copyright law.

        • Unlikely that there are item-level records showing that an item was sent for scanning

  • Digital/Electronic Media 

    • Leave out Kanopy DDA.

    • E-serials

      • Will it be possible to dedup IZ e-serials against NZ e-serials?

    • Databases

 

Non-ACRL campuses can check: serials on microfilm. ACRL counts them as physical serials.

@Ellen Augustiniak add a screen shot for ARL by Mar 8, 2024
4

Wrap up: Review actions and decisions

5 - notetaker

 

 

 

5

Capture important topics for future discussion

 

 

 

 

 

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