2023-05-30 10 am AASA-PT Meeting Notes

Attendees

CDL @Daisy Nip
CDL @Danielle Westbrook
CDL @Gem Stone-Logan
Berkeley: @Chan Li (Steering Committee)
Davis: @Alison Lanius
Irvine: @Ellen Augustiniak (Steering Committee)
LA: @John Riemer
Merced:@Sarah Sheets
Riverside:@Michele Potter (Steering Committee)
San Diego: @Heather Hernandez (Unlicensed)
San Francisco: @Susan Boone
Santa Barbara: @akshayagrawal
Santa Cruz:@Lisa Wong

Regrets:

	Item & Desired Outcome	Time & Facilitator	Notes	Decisions	Actions

	Item & Desired Outcome	Time & Facilitator	Notes	Decisions	Actions
1	Record Review previous notes and tasks	5m - Ellen
2	Finalizing report	35m - @Danielle Westbrook	Note: Discussion specific to the report’s recommendations and edits were directly embedded into AASA-PT’s google doc version of the report. Withdrawn holdings by FY While UCI Law has a use case for withdrawn material counts, they feel it can also be satisfied through local, project-based reporting. For other campuses on the call, reporting of Withdrawn holdings by FY is not an annual stat that is used; depending on local practice, there is also some concern about the data quality for reporting withdrawn/deleted materials. There is a systemwide policy requiring some data specific to withdrawn materials for Capitalization reporting: https://policy.ucop.edu/doc/3410253/AM-L316-11. Is this policy still active? Who is responsible for it? This seems similar to the data collected for Risk Management - but with a slightly different lens.	Decision: Withdrawn holdings by FY should remain in the prototype for FY22/23 UCL/UCOP annual statistics; however, we should note in the report that it’s a potential candidate to be removed in future cycles. The report should note that based on campus practice, the quality of the data varies for Withdrawn items reporting; further assessment is warranted (both around data quality and potential metadata/cataloging changes at the campus level; as well as use cases for reporting these data annually).	Danielle will ask the UCL contact in the OP Budget, Analysis and Planning Office about the Capitalization reporting for Withdrawn materials. (Is this policy current? If yes, who manages/collects it at OP?) ALL will ask locally about the Capitalization reporting for Withdrawn materials. (How is this currently reported at the campus level? Do they use the Withdrawn data points from the UCL/UCOP annual statistics?) Danielle will incorporate this discussion/decision, re: Withdrawn, in the report.
3	Campus customizations round-robin	15m	Work still underway.
4	Wrap up - Review actions and decisions	5m @Danielle Westbrook
5	Parking Lot - Capture important topics for future discussion