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| 1 | Administrative tasks and logistics going forward | Let’s touch base about logistics; clarify - who schedules, who takes notes, who builds out the agendas? | 10 | Chan | Team thanks Gem for her many contributions during the first phase of AASA-PT (Gem has cycled off the team for this second phase of work). Steering Committee is: Chan, Lisa and Michele.
| Decision: The project team will rotate note-taking, alpha-order. We’ll keep the same principles as last time (tracking high-level discussion, parking lot topics, and all decision and action items).
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| 2 | Round-robin on UCL/UCOP annual stats | | 25 | All | Update (also circulated via email): Schedule C (ILL and intercampus data) is now due Dec. 01. UCB - Almost ready to submit (hoping for today). Data for non-SILS affiliates need further local clarification; it has taken some work to figure out how to report these stats so that it’s in alignment. Circulation data questions have come up - now have further insight into local, intercampus and ILL circulation. How should we summarize/report this, particularly in regards to the RLFs? Microformats and some other resource types will be local counts. Totals for print books and eBooks - total (across both formats) seems fine, but individually one is higher and one is lower than the campus anticipated). UCI - Law library manages ILL separately from campus ILL; UCI does not include Law ILL in reporting (Schedule C). UCM is done/good. Planning some data clean-up, but happy with approach. UCR: Should be submitting today - had an local outage due to COVID which caused a slight delay in finishing this work. Microformat reporting will use what’s cataloged (as represented in the NZ-generated stats); additional, local strategic review of microformat physical items will be carried out over time. Support for NZ. UCSC: All good - submitted last week. UCSF: Submitted as well. Stats have identified need to do some clean-up (specifically on journals) - but OK with some data imperfection while clean-up is underway.
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| 3 | Questions about UCL/UCOP annual statistics summary | | 25 | Danielle, Daisy | For the UCL annual stats summary --- CDL typically builds out the summary and is happy to continue to do so. High-level questions What are useful outputs for campus libraries? Right now, the status quo is a PDF report of data tables. We can keep doing this; would there be value in an Excel version too? For summarizing total electronic holdings, do campuses want to include Purchased DDA, Unknown Purchase Status DDA, and Unknown if DDA in their electronic content total by resource type? (This may differ by campus – which is OK, we can just notate it) For Schedule E: Should we include user groups representing ILL and Network/intercampus sharing in campus totals? If yes, we should make this clearer in instructions/documentation. How do we represent the RLFs? While the Prototype Schedule E data table reports NRLF and SRLF as distinct units, the total/systemwide check-outs/circulation table (in the stats summary) typically does not report the RLFs separately. (UCB, and maybe UCLA, have existing practices about what they represent from their hosted RLF in their annual Schedule E data). For those with print course reserves, do you want to include these transactions in total check-outs? Can it be a combined total (check-out + print course reserves as one reported figure), or do you want to keep them separated/distinct? For the data summary (and seeing as it’s needed for ARL/ACRL), can we re-bin circulation/check-out transactions into our higher-level, common group types**? Campus undergraduates Campus graduates Campus academic Campus staff Other
Draft wireframe for annual stats summary There is space for each campus to indicate how to rebin user groups into the high-level categories. Daisy has begun to shift our UCL/UCOP annual stats summary to be more in alignment with ARL. The group should discuss/confirm this.
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| 4 | Wrap up | Review actions and decisions | 5 | | | | |
| 5 | Parking Lot | Capture important topics for future discussion | | | | | |
| 6 | | | x/x | | | | |