2023-06-26 10 am AASA-PT Meeting Notes

Attendees

CDL @Daisy Nip
CDL @Danielle Westbrook
CDL @Gem Stone-Logan
Davis: @Alison Lanius
Irvine: @Ellen Augustiniak (Steering Committee)
LA: @John Riemer
Merced:@Sarah Sheets
Riverside:@Michele Potter (Steering Committee)
San Francisco: @Susan Boone
Santa Barbara: @akshayagrawal

Regrets

Santa Cruz:@Lisa Wong
Berkeley: @Chan Li (Steering Committee)
San Diego: @Heather Hernandez (Unlicensed)

	Item & Desired Outcome	Time & Facilitator	Notes	Decisions	Actions

	Item & Desired Outcome	Time & Facilitator	Notes	Decisions	Actions
1	Record Review previous notes and tasks	3m - Ellen
2	Update: AASAPT May report/recommendations is with DOC right now; will go to the CoUL July 10 meeting (pending DOC’s endorsement) Special Collections & Archives - HOSC. Review of Slack update	4m - @Danielle Westbrook	SILS-LG has endorsed the report/recommendations; there was a slight delay in transmission, but the report is now with DOC; it will then go to CoUL for review (pending DOC’s endorsement). Engagement with HOSC - opportunity to ensure shared/common understanding of how/what is being excluded from network zone reporting for SC&A (to reduce double counting, as those counts will be submitted separately by each campus). This will also allow us to account for SC&A exclusions prior to officially running the data in the summer; when we “officially” run the 22/23 data, all physical materials (by Resource Type and campus) will be reported, as opposed to isolating special collections separately; each campus will then submit applicable local data (including some SC&A holdings).
3	Steering Committee update Summertime Socialization plans Notice - proposal for charges for Team’s next iteration	3m - Ellen	Meeting notes: https://docs.google.com/document/d/1OEeV1L5qZAhKaAgFtL93GAizypbk4YI0IUuYkinX6X8/edit#heading=h.3buki5hvyhr0	Agreement, socialization will be important. Need to further clarify that this will reduce work; that there will be some cataloguing irregularity across the system that is now highlighted with our systemwide approach, which impacts stats. Socialization should emphasize appreciation for folks who’ve been doing this work over the years; that we are surfacing opportunities for data clean-up, in shifting to a systemwide approach, but clean-up priorities are to be evaluating amongst other priorities (no clean-up mandates coming from AASA-PT).
4	Prototype 6 Review - https://docs.google.com/spreadsheets/d/1KPcTRkB_ATzRB9jRbormy18luNF8Xa_1/edit?usp=sharing&ouid=117774353520272561086&rtpof=true&sd=true	35m - @Daisy Nip	V6 data is available for all campuses except for the UCB and UCLA specific campus reports (the underlying query works in Alma Analytics, but the system keeps timing out - Daisy is investigating). Query edit: Need to edit/expand special collections query/code to include all variations, e.g., add RLF items with UCLA notes that include “Spec[space]Coll” .		@Daisy Nip will update Prototype v1 (which is linked from the AASA-PT May report) to include all links to the subsequent versions (she’ll highlight/emphasize the most recent version). @Daisy Nip will update V6’s SCA query (to include additional variation(s) on special collections and archives locations --e.g., “…spec coll…”), and will update the V6 data tables; she let folks know when the data has been updated. ALL - continue socializing and consulting locally regarding the V6 counts/data, approach and formatting of the data/reports.
5	Wrap up - Review actions and decisions	5m @Danielle Westbrook
6	Parking Lot - Capture important topics for future discussion