2023-06-12 10 am AASA-PT Meeting Notes

Record

Review previous notes and tasks

5m - Ellen

Everyone should have received Friday 6/9 email to SILS Cohort list; subject = “SILS membership transition: response needed by June 16th.” Includes an overview of process to rotate off.

Prototype Review https://docs.google.com/spreadsheets/d/1IBV9tKyvO3xq-UZeuLoeEViSmBwgp2YO/edit#gid=545327237

40m - @Daisy Nip

Review and discussion:

• We can include high-level summary tables, where possible, for each sheet - to make the data more user friendly. (Though we should still provide the detailed data tables, as well.)

  • Some formatting clean-up is still needed.

• Folks can/should be consulting with their local experts as we go; when we export the data in early July (“for real”), if there is a strong need to revise a query for the 22/23 export, then we can do that. We should also expect to do some iteration/changes for reporting 23/24 (next year).

• Withdrawn by FY is impacted by the broader date issues noted earlier (per 05/30 decision, Withdrawn counts will continue to be reported for FY22/23).

  • Daisy still needs to incorporate UCI stat note to reflect withdrawn materials.

• Many thanks to Daisy for all of her hard work!!

Decision: It’s unnecessary to track in-house use as part of annual stats. Agreement to delete.

Decision: Schedule E (circulation) should remain by the current FY only (this schedule should not report cumulative physical circs).

Decision: “Available elsewhere” for Schedule A Electronic should be removed (it is a necessary component of the query design; but in the export, it should be hidden or manually removed).

Wrap up - Review actions and decisions

2m @Danielle Westbrook

Parking Lot - Capture important topics for future discussion