2023-05-08 10 am AASA-PT Meeting Notes

Attendees

CDL @Daisy Nip
CDL @Danielle Westbrook
CDL @Gem Stone-Logan
Berkeley: @Chan Li (Steering Committee)
Irvine: @Ellen Augustiniak (Steering Committee)
Merced:@Sarah Sheets
Riverside:@Michele Potter (Steering Committee)
San Diego: @Heather Hernandez (Unlicensed)
San Francisco: @Susan Boone
Santa Cruz:@Lisa Wong

Regrets:

Davis: @Alison Lanius
LA: @John Riemer
Santa Barbara: @akshayagrawal

	Item & Desired Outcome	Time & Facilitator	Notes	Decisions	Actions

	Item & Desired Outcome	Time & Facilitator	Notes	Decisions	Actions
1	Record Review previous notes and tasks Status update	5m - Ellen	Latest note to LG: https://docs.google.com/document/d/1yApCEwDS3ltFNgtdkmNcIFipIHfYCVxH5Wlgai92Zeo/edit#heading=h.2n2q8yx76dft Proposal: update work plan to reflect Daisy’s prototype https://uc-sils.atlassian.net/wiki/spaces/AASAPT/pages/2024407041 Task update Regarding the investigation into whether anonymization impacts circulation by user group, EL says that it does not; but their documentation also does not reflect that anonymization impacts ILL.	Decision: We should add DN’s prototype to the work plan.	@Ellen Augustiniak edit the work plan to show prototype as deliverable by May 9, 2023
2	Update - Decision page for RLF reporting is ready for feedback	10m @Susan Boone	https://uc-sils.atlassian.net/wiki/spaces/AASAPT/pages/2150563841 (Decision pages could be written for helpful display in SILS-wide rollup: ) Discussion We now have reporting options (functionality-wise), so the decision page reflects this. One additional edit, as a potential con for Option 1: Responsibility for replacement still resides with original depositor; for risk management and practical reasons, Option 1 wouldn’t work (need to see distribution by original campus depositor). Pursuing option 1, or a variation, would greatly change UCLA and UCB data reporting - another con. Edit to the heading - Options Considered - to represent that these are the options functionally possible now for Network-level reporting. Also TBD - for Special Collections & Archives reporting, we are excluding those holdings for AA reporting for campuses; should we exclude SC&A from RLF reporting too (so each campus SC&A unit reports their campus-based and RLF-based SC&A). General edits to decision pages We want to have descriptive titles that make sense to SILS folks not directly involved in AASA-PT Some context/background may also be helpful.		ALL review the RLF holdings decision page and send feedback. Susan and John will revise as feedback comes in. Feedback due May 15, 2023
3	Check in on campus forms & other query filters needed in NZ	30m round-robin	There are several forms, that campuses should complete to provide inputs to DN to further refine the prototypes. Special Collections (what to exclude and how) DDA Course reserves circulation (print) - ARL excludes Course Reserves in circ counts Groupings of libraries or locations (to represent reporting units) Discussion UCB is still collecting input; UCB does not have any print course reserves (so N/A for print course reserves). Chan will identify Affiliates for an Affiliates Grouping. Regarding eDDA, might need another decision page to unpack the nuance around that.		@Danielle Westbrook and @Ellen Augustiniak will post clear links/pointers for outstanding forms and inputs due to Daisy, for updates to the prototype.
4	Wrap up - Review actions and decisions	5m - Danielle
5	Parking Lot - Capture important topics for future discussion		DDA (John’s points raised on Slack channel)