2023-08-07 10 am AASA-PT Meeting Notes

Attendees

CDL @Daisy Nip (Unlicensed)
CDL @Danielle Westbrook
CDL @Gem Stone-Logan
Berkeley: @Chan Li (Steering Committee)
Davis: @Alison Lanius
Irvine: @Ellen Augustiniak (Unlicensed) (Steering Committee)
Merced:@Sarah Sheets
Riverside:@Michele Potter (Steering Committee)
San Francisco: @Susan Boone (Unlicensed)

Regrets

LA: @John Riemer (Unlicensed)
Santa Barbara: @akshayagrawal
Santa Cruz:@Lisa Wong
San Diego: @Hernandez, Heather (Unlicensed)

	Item & Desired Outcome	Time & Facilitator	Notes	Decisions	Actions

	Item & Desired Outcome	Time & Facilitator	Notes	Decisions	Actions
1	Record Review previous notes and tasks	5m - Ellen
2	Webinar - review	5m - @Danielle Westbrook	Presenters: Alison, Chan, Ellen, Danielle and Daisy. Monitoring chat: Susan Attending for CoUL and SILS-LG: Lorelei Tanji and Lynne Grigsby (other members may also join) The team is aiming to present for no more than 30 minutes, then spend the remaining time (~20 minutes) for Q&A. Danielle will host the slide deck; presenters can say “next” if she’s slow clicking through.
3	Proposed crosswalk	15m @Daisy Nip (Unlicensed) and @Danielle Westbrook	The crosswalk was circulated last week for initial review. The proposed “parent” category is for sense-making and to represent a grouping for “Volume” (as we continue to need to report volume counts for other third party obligations). It also helps create 1:1 groupings when we have many:many relationships. For ACRL and ARL, there is a requirement to report Volumes - we may want to align our parent definition of Volumes with those bodies (right now, it’s specific to UCL/UCOP annual stats). Potentially (time-permitting), we can create a visual - to help folks understand the crosswalk.	Edit: Merge 2D and pictorial items parent categories (while still distinguishing when it’s for SCA/non-ILS). Edit: For parent categories specific to SCA, add “non-ILS based) to the parent caetgory. Edit: Add instructions in the ReadMe for how to read a row in the crosswalk.	@Daisy Nip (Unlicensed) will update the Crosswalk based on the edits decided upon today. All - please review Crosswalk and send further feedback by end of week (08/11).
4	Revised draft instructions and revised data schedules for campus-generated submissions	10m @Danielle Westbrook			@Daisy Nip (Unlicensed) will update the technical documentation for v8 All - review and provide feedback (on the instructions and schedules) by end of day 08/08; end of day 08/09 can also work.
5	Prototype (v8) feedback	14m - @Danielle Westbrook @Ellen Augustiniak (Unlicensed)	Right now, ARL and ACRL support deduping by the 245 (acknowledging it’s imperfect); the annual stats approach will be in alignment (normalized title), acknowledging it’s also imperfect. UCB may have some feedback on an alternate approach; Chan is sharing v. 8 and will seek her colleagues feedback.		@Daisy Nip (Unlicensed) - Create a single google doc that lists and links to all prototype versions, in reverse numerical order, with a brief blurb (1 sentence) summarizing what each prototype shows and how they’ve changed; to include a link to the technical documentation too.
6	Wrap up - Review actions and decisions	1m @Danielle Westbrook
7	Parking Lot - Capture important topics for future discussion		For ARL, ACRL and next year (23/24) UCL/UCOP annual stats – determine whether dedup (title-level) should continue to be based on the normalized title (245), acknowledging its imperfections, or if a different approach is desired.