2023-05-22 10 am AASA-PT Meeting Notes

Attendees

CDL @Daisy Nip
CDL @Danielle Westbrook
Davis: @Alison Lanius
Irvine: @Ellen Augustiniak (Steering Committee)
Merced:@Sarah Sheets
Santa Cruz:@Lisa Wong

Regrets:

CDL @Gem Stone-Logan
Berkeley: @Chan Li (Steering Committee)
LA: @John Riemer
San Francisco: @Susan Boone
Riverside:@Michele Potter (Steering Committee)
San Diego: @Heather Hernandez (Unlicensed)
Santa Barbara: @akshayagrawal

	Item & Desired Outcome	Time & Facilitator	Notes	Decisions	Actions

	Item & Desired Outcome	Time & Facilitator	Notes	Decisions	Actions
1	Record Review previous notes and tasks	5m - Ellen
2	Finalizing report	10m - @Danielle Westbrook	Proposal: AASA-PT review to begin this Wed; the project team reschedules its 5/29 meeting (cancelled due to Memorial Day) to 5/30.	Decision: Reschedule AASA-PT meeting to 5/30. For all those participating in 5/22, 8:30 - 11:30 am works for a one-hour call.	Action: Danielle will poll AASA-PT members not in attendance today for their availability on 5/30 between 8:30 - 11:30 am. Action: Danielle will circulate report with Steering tomorrow; all on Wednesday.
3	Withdrawn items vs. Alma’s deleted items	10m - @Ellen Augustiniak & @Daisy Nip	UC Irvine Law documentation: https://drive.google.com/file/d/1VNognKy2byvoBKI06c5TVPIOVXp17_D4/view?usp=share_link Discussion What is the intended purpose for withdrawn materials for UCL/UCOP annual statistics? We’ve been collecting this for a long time; only UCI Law has a stated use case (we believe) and UCI Law believes that it can stop local withdrawn reporting. Right now in Alma Analytics, reporting withdrawn records, based on deleted item status, outputs both withdrawn materials and deleted records (due to entry errors); there is also a known issue with the dates (not saved as a date field when manually keyed-in).		All - Hold a decision item at next week’s meeting: Should AASA-PT propose that we remove annual Withdrawn counts from UCL/UCOP annual statistics? May 30, 2023 @Ellen Augustiniak will work with @Daisy Nip to update the tracking table, to reflect this proposal to determine if we can stop reporting annual withdrawals.
4	DDA - stakeholders and path forward	5m @Ellen Augustiniak	E-Resources Operations can address harmonizing how campuses track paid-for vs. merely available portfolios for content from the half-dozen or so vendors in use for access-now, pay-later type programs, e.g., demand-driven, patron-driven, evidence-based, etc. Likely timeline: summer to fall. Not before NZ-based UCOP 2.0 in July 2023.
5	Campus customizations round-robin	10m	Work still underway.
6	Wrap up - Review actions and decisions	5m @Danielle Westbrook
7	Parking Lot - Capture important topics for future discussion