2023-10-23 10am AASA-PT Meeting Notes

Chair - Lisa Wong

Notetaker - Chan Li

Attendees

@Alison Lanius
@Danielle Westbrook
@Chan Li
@Lisa Wong
@Ellen Augustiniak
@Denusha Amaladas
@Michele Potter
@Sarah Sheets
@John Riemer
@Susan Boone

Regrets

@akshayagrawal

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Assemble	Start recording Name Notetaker	5	Lisa Wong			Chan is taking notes.
2	Status : User Group Rebinning	Status updates from each campus on the user rebin	10	All	Done: Berkeley, Davis, Irvine, Merced, Not yet: UCLA: waiting for local response UCSD: waiting for response UCSF: waiting for local response Riverside and UC have the questions about whether to count non-UC ILL and UC ILL.	Include the network, ILL user group into the “other” user group The deadline for sending the data is this Friday.
3	FY22-23 UCL/UCOP annual stats summary discussion	Review if any actions need to be taken on the wireframe Review the outstanding high level questions: What are useful outputs for campus libraries? Right now, the status quo is a PDF report of data tables. We can keep doing this; would there be value in an Excel version too? For summarizing total electronic holdings, do campuses want to include Purchased DDA, Unknown Purchase Status DDA, and Unknown if DDA in their electronic content total by resource type? (This may differ by campus – which is OK, we can just notate it) For Schedule E: Should we include user groups representing ILL and Network/intercampus sharing in campus totals? If yes, we should make this clearer in instructions/documentation. How do we represent the RLFs? While the Prototype Schedule E data table reports NRLF and SRLF as distinct units, the total/systemwide check-outs/circulation table (in the stats summary) typically does not report the RLFs separately. (UCB, and maybe UCLA, have existing practices about what they represent from their hosted RLF in their annual Schedule E data). For those with print course reserves, do you want to include these transactions in total check-outs? Can it be a combined total (check-out + print course reserves as one reported figure), or do you want to keep them separated/distinct?	30	Dani	Wireframe Will have PDF format of the summary Need to decide whether to include DDA or not	It is helpful to have affiliates listed separately in a different table Table 2: good to go Table 3: will include affiliates	The group will provide the feedback on the rest of the tables by Thursday.
4	Wrap up	Review actions and decisions	5
5	Parking Lot	Capture important topics for future discussion
6		Total	50