2024-07-15 10AM AASA-PT Meeting Notes

Assemble - 5 min

• Notetaker assignment

• Record meeting

Notetaker: @Amaladas, Denusha

All

Campuses with differences between physical inventory by building and physical inventory by category. Resolved?

First Run

Daisy?

• Alma analytics bug doesn’t count items received before 2000 - has been resolved for all the campuses

• UCL Stats NZ-Level Output Fiscal Year 2023-2024

• UCLibrariesUCOP Stats Summary FY 2022 - 2023

• FY 2022 - FY 2023 public report

Issue has been resolved

Should we remove the “electronic” and “physical” designation from the resource type labels? (if time) - 10 min

First Run

Sample output of what this would look like:

Open

All

Some complications:

• More collapsed groups? Like “Journal (Ceased publication)” bundled into “Journal”? ← removing this question for FY23/24 (to keep the decision simple), can take up in a future year/iteration

• More removing of formats, e.g. “ - Microfilm” and “ - Microfiche.” This gets complicated because “Microforms” is also its own resource type.

• Group approved removing “electronic” and “physical” designation from the resource type labels

  • "Detailed All Data" view (tables) will include the original resource types

  • Final reports will have the revised resource types

Steps for reviewing data and creating deliverables

Last year’s report on UCOP Website (Thanks Danelle!)

1. Make adjustments to campuses that weren’t matching

2. Compare numbers to last year (Individually or systematically?)

3. Run numbers by our local teams

4. Make any adjustments to algorithms and formatting

5. Final Run

6. Write cover letter (starting next meeting?)

All

• Report needed to compare data from last FY against current data across all campuses?

  • Is CDL/UCOP responsible for the comparison report or individual campuses?

  • FY23 - comparisons were conducted after the non-ILS stats were also reported.

• Alma syncing issues report - ongoing

Wrap up - 5 min

Review actions and decisions

Parking Lot

Capture important topics for future discussion

• Schedule a discussion on “how it went”