See Best Practices for Decision Pages and Tags for groups
Legend: NOT STARTED IN PROGRESS STALLED DECIDED
Recommendation
<not yet decided>
Impact
Stakeholder group | Impact |
|---|---|
UC Libraries | Determinations around what and how we report are for the most part managed/owned by the UC Libraries (i.e., shared ownership). |
CDL | CDL analysts, who are responsible for constructing report queries at the Network Zone according to templates agreed upon by the UC Libraries, must exclude items based a variety of parameters… |
Reasoning
Background
System-wide, some duplication exists in title-level records. Cataloging rules provide guidance about when separate title-level records are required and when campuses should use the same bibliographic record to represent multiple items. However, in practice, bibliographic records are duplicated with some regularity. For example:
<describe CDL OA eBook title duplication>
<describe non-provider-neutral vendor-supplied record duplication, like those from Cassidy cataloging for resources in Westlaw and LexisNexis>
13,700 bibs in UCI Law Westlaw collection
16,650 MMS IDs for Distinct count MMS ID where the Title + Author Combined and Normalized match
Example: separate, non-provide-neutral, non-OCLC bib records for every law review in Lexis & Westlaw
<describe OCLC record duplication of CZ non-OCLC records>
Options Considered
ARL instructions for title counts :
Report the total number of titles managed and maintained by the library that are cataloged and made ready for use.
Deduplicate titles by counting multiple copies of the same manifestation as one title.
Identical content in different formats should not be deduplicated, and each format should be counted as a different title. For example, a serial title available in print, microform and online would be counted as three titles.
Count different editions and versions of the same work as separate titles since they denote depth in the collection.
Counting the 245 field when the library provides stewardship for those resources may be sufficient.
Alma Options | Notes |
|---|---|
Title Normalized, separated by format | This undercounts unique titles because works with different authors and editions are not distinguished. |
Title Author Combined and Normalized, separated by format | This undercounts unique titles because works in different editions are not distinguished |
MMS ID | This overcounts unique titles. |
Dependencies
Questions to consider
Action Log
Action/Point Person | Expected Completion Date | Notes | Status |
|---|---|---|---|
Gather initial feedback from RM colleagues based on prototype |
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Develop proposal for decision-making, with input from a couple of campus experts to help shape future, more inclusive process |
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