2024-07-17 OT-SC Meeting notes

Attendees

Sarah Lindsey, Chair
Lakshmi Arunachalam, Vice Chair
Caitlin Nelson
Anna Arrieta, Support Member
Jackie Gosselar (Past SILS OT Chair - optional) (out)

	Item	Desired Outcome	Time	Who	Notes
1	Ex Libris support		5 min	Team	For reference: Ex Libris Support Meeting Agenda and Notes
2	All Chairs meeting update		5 mins	Sarah
3	Ex Libris “bug blitz”	Decide how to advise Gem for tomorrow’s meeting	5min	Caitlin	“There's an ELUNA/IGeLU Steering Committee/Coordinators meeting scheduled for Thursday. I'm looking at the agenda and it looks like we (?) will be voting an Ex Libris' plans for fixing 'normal' priority defects (I assume normal means in terms of severity, but I'm not sure). Option 1 is to keep developing as planned and more than 75% of normal bugs will get solved within 12 months. Option 2 is a "bug blitz" where more than 75% of normal bugs will get solved within 6 months. (I am checking to see if the CCoP Steering committee liaison has more info.)This is coming straight from the agenda, I have no more information at the moment. However, do you think UC has a preference? With no other information, I'd choose fixing bugs because buggy software constantly impedes staff efficiencies. However, I am very biased when it comes to this sort of thing. What do you all think?”
4	Negotiations Team Briefing		5 mins	Caitlin
5	OT Workplan	currently more of a checklist of tasks, annual or otherwise	5 mins	Sarah	Document for discussion: New OT Workplan Future API requests Idea proposed at last SILS OT SC meeting: create mini project team from SILS OT (2-3 people) whose members would share their results in next fiscal year Shared Governance Task Force Ongoing, UCLAS-integrated SILS structure, work practices and charges plan a lengthy discussion of representation?(advocacy/leadership/experts vs. comprehensive campus representation) at a future SILS OT meeting background: related to the question regarding term limits other questions to guide this discussion: if the work changed by having only experts on a team, how would it change? how could non-expert representatives be used in other collective areas?
6	Known Issues	Discussion of “do we actually do this?”	10 mins	Team	This came up both from Gem and the notion of “closed tickets without a resolution”. How, if at all, do we want to pursue? make this an OT Workplan eventually?
7	Executive Session	Private Discussion	5 mins	Team
8	Build agenda for next OT meeting	Build and finalize the agenda for next week’s OT meeting	5 min	Team	See proposed agenda here
9	Parking Lot	Capture important topics for future discussion	5 mins	Team	Future requests for data Question: do they fall under the privacy agreement we all signed or should there be a separate agreement that needs to be signed? Concern: accidental data viewing vs. purposeful ask for specific data ahead of time - possible contract violations? Signature Success Program paused until after contract renegotiations are complete Prioritized List: Insufficient IZ/NZ integration Insufficient support Limited documentation Insufficient Analytics functionality Diversity, Equity, and Inclusion Alma usability Quality of CZ collections Acquisitions process improvements
10		Total	45 mins