2020-05-12 Op Leads (PM) Meeting notes

Date

12 May 2020 11-12

Attendees

Christine Barone (Unlicensed) , Co-chair, PM Leads
Lena Zentall (Unlicensed) , Co-chair, PM Leads
Ben Alkaly (Unlicensed), Com Leads
Caitlin Nelson, interim project lead for ICs
Adrian Petrisor, Com Leads
Neil Weingarten, PM Leads

Not Attending

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Actions
1	PM co-chairs update	Reinventing the Operation Leads meeting, continued How do things get added to the agenda? Self-serve with ground rule in place for sufficient warning of pre-reads and notice to Op Leads slack channel, time estimate. Mini retrospective on the Ops Leads meetings at end of May: what’s working, not working, what have we learned to inform the next iteration?	5	Christine & Lena
2	(Op Leads) Opening confluence Decision page (includes communication plan) Opening Confluence & Practices	Understand pending work: FAQ, set deadline for first draft of content Remove test docs Any other content we need to create? Awareness that Vacations/Out were deleted on Confluenc and new pages created in G Shared Drive.	15
3	(Ops Leads) Local campus implementation teams/contacts https://docs.google.com/spreadsheets/d/1IGEn-g0op7J4GQzNCkzAmaCu6rTlfa8YUQe15o9q5GY/edit#gid=0	Have we fully defined the problem we are trying to solve? How is communication disseminated from project to local groups? Do we need to track contacts? Problem statement: we need to know who to contact at campuses in different cases. It would be helpful to have a document of who’s doing what. No single point person in Phase 4. IC = implementation coordinator for local group DOC = appointing new SILS members Communications person?	10	Lena, Christine	Lena to share responses from ICs.
4	(Com) SILS FAQ	Assign out answer responsibilities at Thurs. Coms mtg What is the process for asking this? Heard any questions, or concerns, around your campus (or in your groups) that could be added to an FAQ?	10	Ben, Adrian	What will the format be for the FAQ? Initial thoughts are to create categories and have table for question / answer. Confluence, most likely. Create a form for people to ask questions? Or use a global footer with AskSILS-L@ucop.edu.	Ben Alkaly (Unlicensed) will be the chief copy editor on the FAQ with an eye towards ensuring answers are not too jargony. Christine Barone (Unlicensed) & Lena Zentall (Unlicensed) to investigate possibilities for forms in Confluence or a global footer or other ways for staff to submit questions
5	(COM) Ongoing checkin	Is anything blocked or behind schedule? What deliverables are coming in the next week? Any decisions, consultations or approvals needed in the next week? Do you need anything?	10	All
6	(COM) SILS News Communications Phase 4 Editorial Calendar	Awareness of upcoming communications and anything needed
7	Parking Lot
8		Total	60/60

Future Agenda items

PM Leads to determine what the highest value meeting time would be for SILS project co-chairs (Chris & Günter) to join a meeting/participate.
Premortem results (See April 28 meeting)
Com Leads agenda: Decision dashboard (how that would look, where it will live. Comm leads will need to decide by the end of the month. discussed at April 14 Steering meeting)
Com Leads agenda: SILS abbreviations