Date
11-12 pm
Attendees
Christine Barone (Unlicensed) , Co-chair, PM Leads
Lena Zentall (Unlicensed) , Co-chair, PM Leads
Ben Alkaly (Unlicensed), Com Leads
Caitlin Nelson, PPC/IC liaison
Adrian Petrisor, Com Leads
Neil Weingarten, PM Leads
Discussion items
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
---|---|---|---|---|---|---|---|
1 | Co-chairs update | Understand work in progress:
| 5 | ||||
2 | Covering PM needs | Understand PM needs for ICs and PPC. Determine how to cover these groups. | 15 | ||||
3 | (Ops Leads) Communication flows see 5/14 Com notes | Ensure we understand the deliverables; assign work and deadlines.
| 10 | ||||
4 | (Ops Leads) Decision dashboard | How will we use it? Who’s the audience? When do we need it? How will it look, where it will live, what filters would apply, e.g., status? See Caitlin’s example | 15 | All | |||
5 | (Com) New Confluence home page | Policies & Procedures and Best Practices and Processes – overlap? Call it Decision dashboard? | 10 | All | |||
6 | (PM Leads) Premortem risks and actions | Agreement on mitigation-tracking plan. Where do we track the risks and mitigations? Leave in place on shared drive? How do we track the actions? Do we transfer them to a Task page on Confluence? | 10 | Christine & Lena | |||
7 | (PM Leads) Ongoing checkin |
| 10 | All | |||
8 | (Com) SILS FAQ | 0 | Ben, Adrian | Hold for 5/21 Com meeting | Deadline for FAQ answers is May 23rd for first review | ||
9 | (COM) SILS News Communications Phase 4 Editorial Calendar | Awareness of upcoming communications and anything needed | 0 | ||||
10 | Parking Lot | ||||||
11 | Total | 60/60 |
Future Agenda items
PM Leads to determine what the highest value meeting time would be for SILS project co-chairs (Chris & Günter) to join a meeting/participate.
(Com Leads) Create a Slack channel for cohort members to give thanks to each other. Call it sils-accolades or sils-kudos or sils-shout-outs or sils-gratitude Purpose: encourage members to recognize each other’s efforts; showcase the good work that’s happening; facilitate team bonding. We could mine this channel for possible SILS News, townhalls, project updates, etc. Adrian and Ben get the final word on whether this should be done. If so, it would be part of their communication plan. Also begs the question of other slack channels needed. I will add this topic to a future Ops Leads (COM) agenda.