2020-05-06 ACQ/ERM FG Meeting notes

Date

06 May 2020 11AM-12:30PM (will end early if able)

Zoom:

See calendar item or inquire with Chair for Zoom details.

Attendees

Mark Hemhauser (Unlicensed) , UC Berkeley
Lisa Spagnolo , UC Davis (chair)
Paula Pascual , UC Irvine
Stacy McKenna , UCLA (timekeeper)
Sarah Sheets , UC Merced (notetaker)
Carla Arbagey , UC Riverside (may be late if able to attend)
Judy Keys , UC San Diego
Lisa Wong , UC Santa Cruz
Holly Eggleston (Unlicensed) , California Digital Library
Susan Boone , UC San Francisco
Maricel Cruz (Unlicensed) , UC Santa Barbara

Not attending

Future agenda items

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Actions
1	Assemble	Getting settled, reviewing agenda	5	Lisa
2	Admin Items	Check off Confluence docs - verify OK for May open Open Co-Chair consideration Action Item Review	5	Lisa	Team Charter: minor changes by LS Sandbox Access - all OK?	Email Lisa Spagnolo Lisa by next week yes/no/maybe as to willingness to co-chair. Test Sandbox if you haven’t already. Let Lisa Spagnolo know if you have issues accessing.
3	Updates: specifically from PPC	Shared understanding of timeline, methods, next actions, implications for FG.	15	Lisa	From 4/29 was: Prioritizing critical issues. How to operationalize work groups. What decisions for Vanguard stage? Utilizing current Alma/Primo VE expertise. Concurrent projects/tasks? How to manage issues/procedures with multiple FG/group stakeholders. 5/1 Intro to Zones 5/11, yes, recorded. Caitlin working on follow-ups. Approach to Basecamp and deliverables. Resource Fulfillment FG-led discussion on local fields.	Lisa Spagnolo to send out links to ExLibris list serves. Lisa Spagnolo to follow up with Susan Boone as to how to organize training.
4	Decision Page Walk-through	Discussion of item from ILSDC regarding Global Vendor Information in NZ. Developing process of investigation/follow-up using template.	25	All	Decision Page “Seed”Vendor Records in the Network Zone Sharing Vendor Info in NZ (ExL doc) (video)	Lisa Spagnolo to follow up w/ Catherine B. on FG input on vendors item and timeline. Mark Hemhauser (Unlicensed)Holly Eggleston (Unlicensed)Lisa Wong to explore the situation in the Sandbox. Show and tell in the sandbox. Paula Pascual to pursue P2E “lessons learned” shared document.
5	Discussion of Critical Issues Document	Identifying path and related actions on how to convert these to Decision Pages. Reviewing for priorities emerging.	20	All	Copy of Acq/ERM identified items in FG folder. Note: this spreadsheet is a discussion piece for developing Decision Pages.
6	Wrap-up	Identify next actions	5	Lisa
7	Parking Lot	To save for future discussion	75/75		From 4/29: POL #s/vendor IDs unique - need to figure out how to not conflict on importing vendor/order data (after Vanguard) LS - May add item re: ExL documentation