2020-08-13 Op Leads (COM) Meeting notes

Checkin/quick updates/anything from slack or email

• Don’t forget to check the Task report for your outstanding tasks and check them off when done.

5

All

SILS Service Manager (recurring)

0

Caitlin

(Ops Leads) Ongoing checkin

1. Is anything blocked or behind schedule?

2. What deliverables are coming in the next week?

3. Any decisions, consultations or approvals needed in the next week? 

4. Do you need anything?

15

All

SILS Town Hall

Review agenda and assign tasks as needed

Talking points for co-chairs for Town Hall (kudos to vanguard on milestone) (COM) before 8/18

20

Adrian, Ben

• Ben started the TH deck; PPC slides are ready

  • https://docs.google.com/presentation/d/1rILrrQFWdxxd_jZsJwZQz4dyAEJfSCRUyjOVX6fl0sc/edit#slide=id.g8bce6accdb_0_1

• Q&A

• Lena to create a “what happens to Melvyl?” slide to the Q&A

• Lena Zentall (Unlicensed) and Christine Barone (Unlicensed) will create the PM slides for TH
• Lena Zentall (Unlicensed) will create a Melvyl slide
• Ben Alkaly (Unlicensed) will slack GW and CS with talking points
• Ben Alkaly (Unlicensed) will slack Josephine and Jess (Discovery) about the question Com Leads received on branding o they can prep an answer for the TH.
• Adrian Petrisor to ask Lakshmi to submit her question(s) via the google form
• Lena Zentall (Unlicensed) will reach out to Carlo and Tom to see if they can do a brief overview of the VG testing

SILS All Chairs meeting (recurring)

• Note-taking: Lena

• Facilitating: Christine

• Monitoring chat: All

• Track attendance: Lena

Topic for next meeting on Aug 26?

Topic for co-chairs?

Save until more fully baked: Ask chairs about the idea of a problem log and corresponding slack channel for sharing issues and learning from one another during testing. Are there other ideas for how to do this? How do we include those who are testing, but not part of the cohort? See PPC-SC notes

0

All

HOLD UNTIL 8/20

SILS project blog (recurring)

Items for the blog?

0

All

Alma Training (recurring)

When is the message about Alma certification timing coming from IT this week?

IT timeline & communication plan for Oct Alma workshops

0

Neil

Hold for 8/18

(COM) SILS Communications Calendar

Awareness of upcoming communications and anything needed

0

Ben, Adrian

Work in progress (Com Leads)

• Communication flows diagram

• Local implementation teams interviews in blog (see Local group structures from April 2020) - Ben will draft interview questions

• Communicating from project to local groups (where to document this?)

• Blogs

• Virtual town hall for cohort

• Virtual town hall for all staff (start early Nov; quarterly)

• Meetings with chairs on their communication plans

• Celebration milestones and what’s involved

• Communicating the value of SILS

FYI

Ben, Adrian

• Start thinking about SILS Town Hall for All (open to all staff)

Work in progress (PM Leads)

• All chairs meeting

• Premortem risk actions

• RACI

• Training webinars on project tools and best practices

• Phase 3.5 report (in progress!!)

• timeline (extend beyond go-live), identify critical path & intense work periods

FYI

Christine, Lena, Neil

Parking Lot

• Premortem actions (PM)

• Communication recommendations from meetings with chairs (COM)

• Lessons learned from Melvy/OCLC WCL about customization; UC Path micro-accommodations that caused delays and issues. Fewer customizations means stability and nimbleness to innovate: Transformation will happen the more we can standardize. Campuses will be responsible for their own IZ but the network zone must be protected. (from pre-mortem review)

• Coordinator-level chairs meeting: Define the problem statement and the desired outcome for the meeting.

Total

50/50