2020-09-15 Op Leads (PM) Meeting notes

Attendees

Christine Barone (Unlicensed) , Co-chair, PM Leads
Lena Zentall (Unlicensed) , Co-chair, PM Leads
Ben Alkaly (Unlicensed), Com Leads
Caitlin Nelson, SILS Service Manager
Adrian Petrisor, Com Leads
Neil Weingarten, PM Leads

Discussion items

	Item	Desired Outcome	Time	Who	Notes
1	Checkin/quick updates/anything from slack or email Don’t forget to check the Task report for your outstanding tasks and check them off when done.		0	All	Reminder to check off your “done” tasks from the task report.
2	SILS Town Hall meeting (recurring)	Preparation for 9/15 meeting	20	Com Leads	https://docs.google.com/presentation/d/1QrLtivzwyUEKOjDyI11kHE3GO-4nCPkXswpzIoPCWTk/edit#slide=id.g8bce6accdb_2_114 Roles: Lena - PM/timeline update
3	Alma Training (recurring)	Update on progress	20	Neil	October workshops schedule has been approved
4	SILS project blog (recurring)	Is the blog necessary?	10	All	Let’s make on a decision on this Blog has been challenging - finding the time! Is anyone reading it? And is it providing value? If not, delete it? Agreement we are communicating this same information to the cohort effectively and we don’t need it. Interview different groups to create blog posts such as the ICs on how they are organized locally and how it’s going. Ask 3 questions. Do a seasonal series.
5	(Ops Leads) Ongoing checkin	Is anything blocked or behind schedule? What deliverables are coming in the next week? Any decisions, consultations or approvals needed in the next week? Do you need anything?	0	All
6	Op Leads feedback on shared gov	Continue work on https://docs.google.com/document/d/1EmIgNjK79ig4wXFEwpbxoblik2dMmmqH8701xhBi5jA/edit# What’s the best way to add to this document? On our own or together?	0		Hold for 9/17 or future meeting
7	Communicating about integrations work	Determine approach and who’s involved https://docs.google.com/document/d/1ZU4-h19rqUCBNX-4NS0DI25Is-6ZBI4_hDKB_Kpu_CM/edit#	0		Hold for 9/17 or a future meeting
8	SILS All Chairs meeting (recurring) Note-taking: Facilitating: Monitoring chat: All Track attendance: Post to SILS Chairs slack channel on Monday before meeting: If no agenda items or pressing issues by EOD Monday, we’ll cancel the Wednesday meeting.	Topics for next meeting: Sep 23 https://uc-sils.atlassian.net/wiki/spaces/SC/pages/edit-v2/587366612	0	All	Hold for 9/17 unless time permitting
9	SILS Service Manager (recurring)		0	Caitlin
10	Parking Lot				Continue work for SGTF (from Danielle’s visit 8/25) - need to summarize thoughts Start thinking about SILS Town Hall for All (open to all staff) Premortem checkins - Hold for a future meeting
11	Wrap up		0	All	Any actions or decisions missed?
12		Total	50/50

Work in Progress:

Com Leads

SILS Communications Calendar
Local implementation teams interviews in blog (see Local group structures from April 2020) - Ben will draft interview questions
Communicating from project to local groups (where to document this?)
Blogs
Virtual town hall for cohort
Virtual town hall for all staff (start early Nov; quarterly)
Meetings with chairs on their communication plans
Celebration milestones and what’s involved
Communicating the value of SILS

PM Leads

All chairs meeting
Premortem risk actions
RACI
Training webinars on project tools and best practices
timeline (extend beyond go-live), identify critical path & intense work periods