2020-10-12 Meeting notes

Welcome

Catch-up and gathering together

10:00-10:05 am

all

No announcements from the group.

Announcements/Questions

Information sharing

10:05-10:10 am

all

Dates of interest

• Implementation phase Ex Libris meetings upcoming:

  • Nov 5: Kickoff Full Implementation

• Migration meetings that may be of interest:

  • Nov 18 at 11-1 eResources

  • Nov 19 at 10-12 CDL IZ & NZ

  • Contact Lena if group is interested

• Other announcements - anyone?

Discussion: Should we, as a system, use CDI to manage OA resources?

Discussion, https://docs.google.com/spreadsheets/d/1WrwgHkgDWGLUyMYirWZA6_ub0jChDikxoZO4lfeK3xU/edit?usp=sharing

Decide on assignments and next steps

10:11-11:00 am

all

CDL E-resources taskgroup had some discussion about using CDI (Primo Central Discovery Index) to manage OA resources, i.e., only activate CDI for Primo discovery and not add bibliographic records to Alma. There are a lot of good reasons to consider it, but it raises a lot of questions, like:

• Is CDI good enough for OA, should it managed at NZ and by who?

• Who needs to be involved in testing it out and decision-making?

• Does SCP (or any campus) need to continue to catalog OA resources?

• Should anyone migrate existing OA bib records?

• How do the UC commitments to OA resources align with using CDI for discovery?

Came up through CDL E-resources TF. PPC asked PSELG to take this on. It is not tied to the Vanguard or any deadlines, so we have some time. The question was elevated to a functional group, functional group funneled up to PPC without any pre-work done on this question. PPC asked PSELG to look at the question. Our decision may not impact only OA but other areas. There’s a conceptual issue of do we catalog OA, but there are also technical questions. Do we want to scope our decisions?

What is the CDL E-resources group? CDL has people working in E-resources, but there doesn’t seem to be an official group with this name.

CDL discussions: his issue taps every functional group and their interests. Also, need to determine what kind of OA resources we are talking about. Scoping the problem for PSELG will be important.

We need a better sense of what the question is and what’s happening at different campuses.

We could invite people to come to a meeting and help us understand how these questions came about.

Need understanding about what could be answered by functional groups, information from Alma campuses, and how they deal with the question of handling OA, and information from E-Resources group.

Part of our work: what can go back to a functional group and what can/should be handled by PSELG?

This question came to PSELG instead of Tech Services Escalation Group because of the impact on the user.

1. Take the first part of the decision matrix rubric, populate what we know and what we want to know more about, and send back to PPC and/or functional groups and ask for more information.

2. Then define our scope about what we can make decisions about.

3. Define what we can’t make decisions about and recommend which groups it goes to, whether all cohorts, PPCs, etc.

4. Share our decision-making matrix with PPC so that PPC knows the information we need when these questions come to us.

5. Invite one or more people from the E-Resources group and the functional group to a meeting. This will begin our exploratory phase so that we better understand what are the questions being asked. Send them our decision-making matrix before they come to a meeting.

6. Should also communicate with the Technical Services Escalation Group. We want open communication at all levels.

Beth will share our decision-making matrix with PPC so that PPC knows the information we need when these questions come to us.

Beth will invite one or more people from the E-Resources group and the Resources Management functional group to a meeting.

Beth will check with the Chair of Technical Services Escalation Group to make sure they are aware of these questions.

Wrap-up and next steps

Review actions and assignments

11:01-11:15 am

all

Parking Lot

Capture important topics for future discussion