2020-10-13 IT-SC Meeting Notes

Check-in / Items to add to agenda?

Primo email

Spring Workshop Discussion

From the Ex Libris notes:

[Q for Marci] What is the maximum time allotted for the spring workshops? A: Different amounts of time for different workshops. Marci will check with Megan.

[EXL Response]

• For the Five institutions new to Alma and Primo - each institution needs a dedicated workshop (5 Workshops)

  • Note: Workshops will cover Alma workflows for individual institutions as well as consortium workflows.

• For the Five live institutions – Ex Libris recommends a shared workshop. (1 or 2 Workshops)

  • Note: Workshops will cover Alma workflows for individual institutions (as a refresher) as well as consortium workflows.

  • The workshop can be delivered twice if required.

  • UC Davis Law will participate in this workshop

• Per Megan for the workshops above:

  • Number of days: The UCs already agreed in our last meeting to keep the single institution workshops to 5 days.

  • Session length: These sessions can be spread across 4 or 5 days according to the individual needs of each campus (or for the shared workshop).

  • [Lena’s notes and not authoritative] Maximum hours: Normally, 21 hours in person (3 in-person days). For remote, it was 17 hours for the vanguard workshop over 6 days. (6 days was an anomaly.) Fewer than 20 hours is a ballpark.

• For the Managing consortium data, workflows and configuration workshop – this is a workshop for CDL and anyone who will work in Alma NZ (1 Workshop)

• Per Amanda Robertson (as her functional consultants worked on developing this) - this workshop is estimated to be sixteen hours of remote delivery and can be spread over 3-4 days

Similar workshop proposed for both the 5 new and 5 existing Alma institutions but the conversations and question are different - more in depth for the existing Almas. Can one institution talk about one topic for several days? Advice to talk to Megan early in the process so everyone is on the same page about expectations.

Goal is to understand the parameters of the workshops so IT can come prepared to a meeting with Megan.

IT had some challenges on how to share recordings with local teams.

IT will decide whether to do a formal survey on the fall workshop. However, they may debrief in the IT group. Considering a survey on what would staff like to see for the spring workshops.

Workshop survey

Agenda for Friday’s meeting

Parking Lot

TOTAL

45 / 60 min