2020-11-19 IT-SC Meeting Notes

Date: Nov 12, 2020

Expected Length: 9-10am

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

Turnbow (San Diego; co-chair)
Caitlin Nelson (SSM, interim PM)
Katie Ritchey (Unlicensed) (co-chair)
Brian David (Unlicensed) (co-chair)

Not attending:

Prior to Meeting:

Agenda

	Item	Desired Outcome	Time (mins)	Who	Notes
1	Check-in / Items to add to agenda? (recurring)		5	All	Review the previous action items: 2020-11-12 IT-SC Meeting Notes Caitlin reaching out to Neil about downloading vanguard trainings PMs Response to Q&A sessions Question for chairs: do we feel it’s necessary to attend these meetings? Brian and Dominique adding Joanna to meetings
2	PM update	Get caught up on PM stuff	5	All	Welcome Joanna Kang!
3	Ex Libris report (recurring)		5	Joanna	Report from Tuesday meeting (/wiki/spaces/ExL/pages/921403393 and __ Notes) and ask any questions for Thursday Outstanding Questions [status: waiting for response from Megan and training team] Dates for Primo VE workshop (pre-go live) and analytics workshop (post-go live) Will consortial resource sharing and consortial fulfillment be part of the standard workshop schedule? What would a Law library independent training look like (for Davis, and possibly others)?
4	Upcoming Events (recurring)	Know what’s coming up and assign work	5	Brian (and team)	Work Plan: Training documentation needs survey complete by 11/20 No IT meeting on 11/27 Note: new alma campuses are working on creating their spring workshop schedules Review Calendar for Training
5	New Meeting Time	Determine a new meeting and SC time?			Results of Doodle Poll Mondays at 10am
6	Visioning Exercise	Review last week’s visioning exercise and prepare for this week
7	Agenda for IT	Get the agenda drafted and published for members and chairs to be updated	5	Team	This week’s meeting: 2020-11-20 IT Meeting Notes Visioning Exercise - perhaps this should be our only agenda topic? Volunteering availability - we’ve been doing this for a few weeks now. Are we finding it useful?
8	Parking Lot				What to do about future “one off” trainings like Primo Certification or Fullfillment network, etc? who is in charge of inviting / logistics for special topics? → PM question Primo VE trainings Need clarification about who attends which Primo training session Alma / Primo VE Certification Need to draft emails and pick dates Spring Workshops ExL is holding these weeks for us. The workshops should begin on Mondays (corrected dates) 4/19/2021 4/26/2021 5/10/2021 Primo VE workshop pre-go live (date TBD) Analytics workshop post-go live (date TBD) Possibility for CDL staff to attend UCSD training Next step: Decide how to break out the 5 current Alma institutions Two workshops. Get clarity on the CDL / Network Zone proposal if needed: Discuss at future IT meeting intended audience - CDL staff / anyone working in the NZ. May need a registration process so we make sure we don’t overbook Consider giving priority to CDL staff Questions possibly slack channel What is the Zoom limit? UCOP = 300? UCLA = 500?
9			TOTAL	60 / 60 min