2021-03-12 PPC Meeting notes

Check-in / updates

Information sharing and problem-solving

0

All

ADD YOUR UPDATES HERE

Discovery: Working on Boosting, FRBR/Dedup, WorldCat, and renaming UC-eLinks.

RMFG: starting a whole bunch of decision pages (what else is new?). Also trying to finalize some test load criteria for the OCLC daily updates so we can start testing that process. Next week we’ll be talking about ETDs and prepping for the special session on 3/22.

PSELG: finished the decision page for discussion today at PPC

AEFG: Progress on subgroups for 003 Vendor Record/Import Profile Decision Page; and 002 Campus Order Process to Support Systemwide and Other Reporting. Consult w/ RMFG (Liz) and reach-out to GOBI for consulting on 003. Preparation for 3/25 Fiscal Close session. Starting to revisit any data clean-up needs/capacity for final migration/extract prep.

DCFG: Consulting with Calisphere Team on harvesting from Calisphere. We will be presenting on our work to the SILS Working Group next Friday.

Fulfillment: Began testing with ILL Ops on adding/updating/deleting patron stub records in the AFN. Our initial test showed the issues of sharing patron phone data across campuses due to the regex expressions set up locally. The group has amended its recommendation on this in progress decision page about required and shared patron data (Test to Go-Live) UC Network Patron Linked Account Shared Fields and Mandatory Local IZ Patron Fields . The AFN has been configured, and now our group is working on configuring consortial patron blocks.

Decisions

Approve decisions and recommendations

45

Alison & Gem, Liz M, Beth, Josephine

1. (Go Live) What to do with Basic WorldCat Discovery

   1. DFG’s role

2. (Test + Go Live)Access to Alma NZ instance

3. Recommendations for Primo VE Configuration (Test Load). See corresponding Decision Page

4. CDI to manage OA resources (Implementation+)

5. (Go-live) Local bibliographic data (5XX-9XX)

6. (Go-live) Non-OCLC IDs in 035 fields in bibliographic records

Test Load

When can we share the document Collaborative Workflow Testing and with whom (cohort and beyond)?

Scheduling the work, especially those needing cross-FG coordination

10

All

Collaborative Workflow Testing

• Focus on migration decisions first and workflow decisions second. Migration decisions should be made by April 15th.

• Confirm FGs will be using the timeline / spreadsheet for scheduling testing and cross-FG coordination

PM Update

Awareness of what’s happening / coming soon in the project

5

Christine

https://docs.google.com/document/d/1gYCAr_oZzSo4_NAZ0NIpZcesXnNPcS0oIWjcKgWrK2w/edit - thank you!

Meetings:

List of meetings on Basecamp

• Thu Mar 18: SIS Overview Meeting

  1. Post questions on/by Monday March 15th to meeting notes Discussion at:  https://3.basecamp.com/3765443/buckets/15553579/documents/3448541172

• Mon Mar 22: Using OCLC with Alma - UC-led meeting

• Thu Mar 25: Fiscal Close - UC-led meeting

  • For Fiscal close meeting - we want to test how you can set a grace period on outgoing fiscal year - and add internal invoices there, etc.)

• Thu, Apr 1: E-Resources Data Cleanup in Alma w/focus on P2E

• Mon, Apr 12: AFN Configuration Review 

Homework

Parking Lot

Future meeting:

• AEFG questions that came up were re: coordination of Analytics (cross-function?)

• and... how the Selector role in Alma is changing (people will care, prob fits w/ AEFG, but overloads us....)

For future meeting: CDL shared services In progress

• Who from CDL should PPC liaise with?

  • Can CDL create a list of shared services that they will be providing? Would like to create a document that could be shared with cohort.

  • What services is CDL currently doing? What services will CDL be providing in production?

TOTAL

90/90