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Date: Mar. 18, 2021
Expected Length: 9-10am
Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)
Attendees:
Not attending:
Prior to Meeting:
Agenda
| Item | Desired Outcome | Time (mins) | Who | Notes | Decisions | Actions |
|---|
| 1 | Check-in / Items to add to agenda? (recurring) | | 5 | All | Review the previous action items: 2021-3-11 IT-SC Meeting Notes | | |
| 2 | PM/Ex Libris Update (recurring) | | 10 | Joanna | Report from last Thursday (/wiki/spaces/ExL/pages/1298464769) and Tuesday meetings (https://uc-sils.atlassian.net/wiki/pages/resumedraft.action?draftId=1306198199 ) and ask any questions for Thursday Send titles for search demos to EXL trainer and copy Marci.Deignan@exlibrisgroup.com by Wednesday, EOD, before your training. These titles should be relevant to your collection. This is an opportunity to guide the search demos and have more robust search results that are a better match for your environment.
Trainers: 2. Question about start time from EXL: Do you want EXL to start on time “no matter what” or wait for the OK from the campus at each session? EXL will send out a reminder to the trainers to be sure to be logged in at least 5 mins early for every session (earlier for the first one on Mondays).
Questions for Ex Libris UCM hasn’t received answers to any basecamp questions. Heard there may be a plan to hold answers until after all trainings are complete. - there are now answers listed [standing] If none at this time, send to Joanna or post to Basecamp if something comes up.
| | |
| 3 | Upcoming Events (recurring) | Know what’s coming up and assign work | 5 | Brian (and team) | Updated Work Plan Note: Brian is now trying to update Training Calendar at the same time as this section. NZ workshop | | |
| 4 | Subgroup Check-in | Notes from each of the subgroups | 10 | Brian, Dominique, and Katie | Training Documentation Hub Subgroup meeting notes: Communication Subgroup Local Training | | |
| 5 | Planning for Primo VE Workshop on week of May 17th | | | | Things we need to do Create a finalized schedule with days/times Draft Primo VE Workshop Schedule
Figure out what zoom instance gives us the most attendees (include regular zoom vs workshop zoom). Finalize zoom plans/links; recording Decide how to determine participation at each campus / registration if necessary
[EXL via Joanna] For Primo VE workshop, please don’t schedule over UC/EXL weekly meetings on Monday from 1-2p and Thursday from 10am-12pm. Mid-March check in w/ ICs to decide on environment. Training is on May 17th Remote Primo VE Agenda (generic) Session attendance breakdown by ex libris Logistics to consider: How are we going to handle questions? Who to prioritize? How to accept them? Who will be able to evaluate questions/not overspend time on one specific issue? ICs or FGs? Options: Excel sheet where everyone will have questions. Collect questions and then evaluate collaboratively. Reminder that some questions will be answered live and some will be answered in Basecamp, asynchronously. Registration for each session, how to gather it and who to invite, also what’s the cap. Remind people that the sessions will be recorded. Have general processes in place by time of registration
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| 6 | Spring Workshop Debrief | | | | | | |
| 7 | Agenda for IT | Prepare agenda for this week’s meeting | 0 | Team | 2021-3-19 IT Meeting Notes | | |
| 8 | Parking Lot | | | | Future IT meeting conversation: what are your expectations for how long this group will continue work? How long are you available? Special topics meeting request form Future meeting: feedback on Training Documentation Hub (maybe March 19) Communications: how to reach staff who are not attending SILS town halls but SILS will affect their day-to-day work
| | |
| 9 | | | TOTAL | 60 / 60 min | | | |