2021-06-04 PPC Meeting notes

Check-in / updates

Information sharing and problem-solving

5

All

RMFG:

DCFG:

AEFG:

DFG:

Fulfillment & ILL:

TSELG:

PSELG:

ASCELG:

Decisions

Discuss and approve proposed decisions

45

1. AEFG (Go-Live) Electronic Resources Practices - Linking IZ orders to relevant CDL e-collections (MVP 001)

2. AEFG (002) - (Go-Live) Campus Purchase Order Practices for CDL and Related Local E-Resources (AEFG-MVP-002)

3. RMFG (Go-live and beyond) Best practices for repository import profiles

4. RMFG (Go-live and beyond) Deleting UC Network Zone bibliographic records

5. RMFG (Go-live and beyond) OCLC numbers in UC Network Zone bibliographic records

Shareable MVP

https://docs.google.com/spreadsheets/d/1gpYQWYpt4GYMLWoVQHrKRlKwY6pMu_2eX78L1C-hPNI/edit#gid=0

• Review “Readme” tab - make any changes in another color so we can track them by June 11

• Add links to your training documents to Column b (as you get them)

Feedback from SILS Chairs

• Make it clear what “day one” means. Possibly changing the “implemented by” header to indicate target date for issuing by PPC

  • Is it implemented?

  • Is the decision made but it’s not in place yet live?

• Direct readers to their local IC for questions.

• Status revisited weekly at PPC meetings and updated.

• If training documentation is available, add the link and description to column B (Detailed Description).

• Building in (lightweight) contact info into the doc if it gets separated from context (either on Readme or at top of each tab to go to FG page, etc.).

15

Xiaoli

EUOS (recurring)

https://docs.google.com/document/d/19pE99m3xZKp52BJVCBElm_d4bMPCpzRQt1-cW6gf_hQ/edit

Soft deadline for when decisions that affect everyone can be completed

0

Continued from last meeting:

Major decisions should be made by (soft deadline):

RMFG: June 8

DFG: June 8 (except for a question on basic Worldcat discovery)

AEFG: Working on developing Troubleshooting Decision Page to review at June 11th PPC (AEFG MVP 008), involves CDL coordination, will incorporate follow-up with EUOS and ICs.

Fulfillment: June 11 is the target.

PSELG: No pending decisions.

DCFG: No pending decisions.

Ongoing: make sure we keep the public service components in mind as we keep making decisions. PSELG is also going to keep monitoring discussions

To be shared with ICs and EUOS

June 11 is our target date. Let us know if that won’t work.

PM Update

Awareness of what’s happening / coming soon in the project

0

Christine

Meetings

For Monday project updates and office hours, feel free to skip and watch the recording later if there are no topics or if topics are not a subject of interest.

List of meetings on Basecamp

• Thurs July 15: TENTATIVE – “What to Expect” Cutover Session (Laurie)

Details Regarding Opening SalesForce Cases 

• If an issue/question is campus-specific, please open a case with your account associated with your campus 

  • Instructions for existing Alma-campuses, please see post 📢 **For existing Alma campuses** regarding cases in SalesForce - 01UCS - Alma/Primo VE Project Implementation for University of California Libraries

• If an issue is being reported for the consortia, please send email for UC-wide cases to be submitted to EXL Salesforce to sils-sysops@cdlib.org

• REMINDER: If you need a SF account, please check with your IC and refer to SalesForce - Support Portal - 01UCS - Alma/Primo VE Project Implementation for University of California Libraries

Homework

Parking Lot

Future meeting:

• AEFG questions that came up were re: coordination of Analytics (cross-function?)

• and... how the Selector role in Alma is changing (people will care, prob fits w/ AEFG, but overloads us....)

TOTAL

65/90