2021-07-28 Com Leads Meeting notes

Checkin/quick updates/anything from parking lot, slack or email

• Don’t forget to check the Task report for your outstanding tasks and check them off when done.

15

All

Go Live communications week of go-live

• OP: Joint letter will come from President & Provost. Letter will be sent post-go-live. Method of sending TBD. We are asking for the widest channel (UC-wide email blast) but ultimately, it’s up to OP to decide how they’ll share the message. In progress. Meeting to discuss with OP, GW, BA and AP TBD

• (Deadline?) Template for each UL to send to their own campus. Get input from EUOS and IT. Reiterate - ensuring staff know they won’t be experts in the new system on day one. Insert your local links to FAQ, Primo search, training docs and other important links.

  • create a version in the event go-live is delayed. Done!

• 7/27 Gunter & Chris: Thank you to the cohort - Day of go live. Recognize all the effort that went into getting us to go-live. Work continues but taking a moment to thank everyone.

  • Have a version that mentions one or more campuses delaying launch of Primo. Done!

• SILS News: 7/29 or 7/30 (or when all campuses are live) Congratulations! live with MVP - more decisions and work will be coming; and here’s what’s coming next. Reminder of UC-wide town hall on 8/2.

0

Messaging has gone out. Congratulations, Ben and Adrian! Thank you for all your hard work.

Editorial calendar (recurring)

5

Ben, Adrian

Town Hall for All

Communication channels slide (at each meeting)

• Q3: 8/2 10:30-11:30

Roles:

• PM update: Not needed

• Slides: Suzy from UCLA

• MC: Ben

• Tech role: Suzy (UCLA) (mutes/unmutes), advances slides, gives remote control access, and starts recording

• Moderator Chat: - use Com Leads channel

• Public chat: sharing links, etc.- PMs

• Q&A (manage questions): MC will announce questions and push live. PMs will monitor and ping chairs via zoom chat for questions as needed.

15

Com Leads

• Chairs talking points coming 7/29.

• Review the quiz questions for a replacement for #2

• Photoshop screenshot of all go live announcements on slack so that they are all together

• Use meeting chat channel, add new people and notify them

From 7/13 meeting:

• (10 mins, includes starting a couple minutes late) Chairs give 30,000 foot view of what we’ve accomplished.

  • SILS success story; journey and how we’ve grown.

  • How to manage thank you’s: calling out the the major areas and their big initiatives and deliverables - IC, PPC, Training/Outreach. (What visual might accompany this.)

• (5-10 mins) UC Library Search Pop Quiz

  • ~5 questions that reinforce “need to knows” (poll) - Ben will be quiz master

• (10 mins) SILS is transformative…. Intro to Q&A panel (mini-roundtable)

  • Use this question as intro/prompt for our designated Q&A session respondents (see below)

• (30 mins, or as long as needed) Reinforce Open Q&A

  • Encourage advance submissions

  • Identify Q&A panel in areas of: Alma expertise (IC?), Primo expertise (Discovery?) and training (IT)

• Ben asked his colleague Suzy to do the slides and the tech. Still waiting to hear back. Adrian will be somewhere where the internet is unreliable.

• Ben will be reaching out to the question respondents to tee them up and let them know to be on call for questions.

• How to get the message out about this TH? If ICs are too busy, will need a colleague at each campus to send an all-staff slack/email about the TH

• Need quiz questions - spend time at 7/27 meeting brainstorming

  • 5 greatest value props of UC Library Search (fun but informative) basic but necessary info

Com Leads ongoing checkin

1. Is anything blocked or behind schedule?

2. What deliverables are coming in the next week?

3. Any decisions, consultations or approvals needed in the next week? 

4. Do you need anything?

0

All

Parking Lot

Adrian is on vacation for 2 weeks beginning 7/27

Wrap up

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All

Any actions or decisions missed?

Total

35/50