2021-11-03 ACQ/ERM FG Meeting notes

Assemble

Getting situated, reviewing agenda, roles

2

Lisa S.

Admin Items

• Announcements

• Other

3

Lisa S.

Remember to check/add your out dates in our tracker

Updates: specifically from PPC (and other SILS groups)

Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.

5

Lisa S. / Others

PPC : no meetings 10/29

TSELG should be discussing our licensing doc at 11/4 meeting.

• Others
  

Reviewed MVP Work

Review/refinement of past decision pages and related functional areas for updates, additional documentation, etc. 11/3: identify next actions. How to best support re-engineering Alma-borne workflows for NZ and IZs? How best to transfer from Phase 4 to governance structure?

15

All

E-Resources-related (e.g., 001 and 002) - notes from previous discussions for reference.

• CDL recharges: coordinating with identifying CZ collections for attaching campus POLs

  • 11/3 workshop time?

• Reporting Codes: testing use for CDL/campus Analytics - what is needed to confirm this as use case for intended NZ-IZ connection? what are local campus needs?

  • Progress report - able to get to point of building an Analytics report? - NOTE - no Analytics in Sandbox - need to test in production environment

Any 003 Import Profiles adjustment, other RMFG-coordinated pieces: capture doc

• See New Update Document for these issues.

• NEXT ACTION: Lisa S. to incorporate updates into 003 Decision Page. To distribute via: AEFG members, ILSDC, PPC? Probably not ICs - best way to get to appropriate people if adjustments have not already been made.

Definitely need more testing in Sandbox for CDL recharge/license linking options, but everything looks so labor intensive right now we don’t anticipate CDL wanting to change anything this year - just do what we know for now while we explore “best practice” options for later years. But reporting/Analytics elements will need testing in Production.

• Lisa Mackinder Consult with Adriana and Gem to see if needs can be met with one reporting code reserved for CDL use

• Lisa Spagnolo Look for examples of e-inventory reports to see if stats using MMSIDs would allow CDL to gather information that might otherwise be captured in a reporting code
• @AEFG [anyone] consult with staff members who are doing this work (import profiles/record loading) for any changes that need to be made to the decision page

• @AEFG: Testing POLs in sandbox for:

• CDL recharge POLs for AIP, ACS, Karger

• Taylor & Francis journal Tier 3 POL with reporting code TF-TEST

• Electronic Resources Updates

Ensure AEFG awareness of subgroup activity, major issues for review/input.

15

Lisa S. / Lisa M. /

Outbound Linking Workshops - wrapped on 11/2

• Spreadsheet of updates to be maintained on weekly basis.

• SFX Server message sent to ICs and All-Cohort 10/19. 10/27 is contract end date.

• Alison and Lena will discuss details of de-commissioning the SFX server with ExL - still up.

• Hand-off/transition feedback from group re: communication for rest of Phase 4, CKG, etc.

Other e-resources related:

• Follow-up on CDL multi-part packages. Sent to Discovery FG Co-Chairs 10/18 with 11/1 input deadline - extended to be due Friday 11/5.

Off-boarding

Recurring item; review of hand-off documentation status - taking spreadsheet into building out issues in summary documents;

40

Lisa S.

• Post Mortem (first pass)

• Hand-off (template doc)

• Documentation (review of Google Drive space) - Folder Created for when we start to move things

  • 10/13: Discussion of what we would propose removing - see guidance in Hand-off template doc.

  • 10/27: Look at spreadsheet for Work Handoff and supporting doc placeholders for CDL/Campus data; Reporting/Analytics; and Licensing.

  • 11/3: more spreadsheet and documents above

• Subgroup assessment: recommendations for post-Phase 4 engagement.

• Additional component: electronic resources impact statement - draft in progress.

• Access to Google doc folder available until 23 Dec 2021

• For moving forward: substantive content only; the rest can be archived

• AEFG [all] think about recommendation for ER subgroup in Phase 5, for future discussion

Wrap-up

Identify/confirm next actions

5

All

Another show and tell? (wider group than AEFG members workshop) Possible topics: fund management, recharges, EDI invoicing

Does Thursday, 10-11 work for recurring time through Phase 4? Excepting 11/11 and 11/25.

Parking Lot

To save for future discussion

85/85

Removed: placeholder notes on licensing, EDI invoicing, Analytics.