2022-02-09 Meeting notes

The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link:

Team Charter

• Finish Drafting Team Charter

• Continue discussing what our expectations are for private discussion / private communication on Slack, meeting notes, etc.

• Discuss whether we should have a standing Q&A in our regular meeting agenda

25 mins

Tom / Team

Slack Channel - decision: make OT Slack Channel closed

• The data privacy team decided they would have an executive session where the notes and the meeting wouldn’t be recorded; so if we wanted something similar, we could use an executive session, as needed

  • Executive session as a recurring agenda item, and use it as needed; executive session would be at the end, but if need to discuss something in the middle of a meeting people can message Tom so that we can go into executive session

Standing Q&A Session - decision: include a recurring Q&A agenda item at each meeting and include questions from Slack; place it in the second slot on the agenda

• Caitlin Nelson will change the SILS OT channel from an open channel to a locked channel
• Caitlin Nelson will set up the Slack bot to ping the OT on the Monday before our Wednesday meeting to ask for questions/agenda items

Update from Leadership Group re: Work Handoff Proposal

Update on where we are with the Work Handoff Proposal

15 mins

Tom

• We submitted the Work Handoff Proposal to the Leadership Group (LG)

• They have identified a few tabs to discuss further, but for the most part our recommendations will be approved

• The next LG meeting is on Feb. 18, so will likely finish going through it at that meeting

• Should encourage patience with the sub operations teams, to wait until the work handoff takes place

  • LG wants to know how sub operations teams are reporting back to the OT about work and completion on these tasks

  • The closest thing we currently have scheduled for reporting back priorities, tasks, etc. is the all-chairs meeting

  • Create a first draft proposal for the first all-chairs meeting, to put something in place that begins to address this problem

• Caitlin Nelson,Tom Bustos, and Sarah Lindsey will work on drafting a proposal for the first all-chairs meeting to discuss how the sub operations teams reporting and prioritizing will be communicated, tracked, etc.

NERS Enhancement Requests

Straw dog Proposal with Caitlin for determining a process for how to spread out votes

5 mins

Tom / Caitlin

Long story short: read this page for more info: https://calstate.atlassian.net/wiki/spaces/ULMS/pages/2522415135/Alma+Primo+Enhancement+Cycle+2021-2022   (CSU page)

Deadline for NERS Enhancement Requests in order to meet the ballot was Feb. 5

Proposal for determining process for how to spread out votes

• Who wants to work with Caitlin on a straw dog proposal for this?

  • Greg will work with Caitlin on the proposal

• Caitlin Nelson and Greg Ferguson will work on a proposal for determining the process for voting on NERS Enhancement Requests

UC Irvine - Configure Local Resource Type in Sandbox

Discuss question Lakshmi raised via email re: Configuring Local Resource Type in Sandbox

15 mins

Lakshmi / Team

Questions from Slack

Errors in search related to Search API - Ramon

Best practices documentation for sets (public, private, naming conventions, retention... etc.) - Jackie

10 mins

Team

Steering Committee Meetings

Discuss steering committee meetings

5 mins

Tom

Executive Session

Private discussion as needed

Parking Lot

Capture important topics for future discussion

Internal Training / Training Documentation Hub

Total

60 min