2022-03-17 Meeting notes

Attendees

Michelle Polchow, Chair, UCD
Carla Arbagey, UCR
Tamara Pilko, Vice Chair, UCSC
Kevin Balster, UCLA
Jharina Pascual, UCI
Judy Keys, UCSD
Sherry Lochhaas, CDL
Jason Dezember, UCB
Katie Keyser, UCSF
Sarah Sheets, UCM

Not in attendance:

Natalee Bell, UCSB
Lisa Mackinder, CDL (transition with Sherry)

Meeting documents:
Meeting Recording (link to file in Google Drive)

	Item	Desired Outcome	Time	Notes	Decisions	Actions
1	Quick Announcements NASIG Digital Preservation Webinar: Integrating Preservation into Librarian Workflows CRKN Perpetual Access Project	Awareness of upcoming webinar addressing issue of how to manage perpetual access in Alma		Notetaker: Tamara Time Keeper: Sarah Actions: Judy Record: Michelle	Will continue rotating roles. Anyone interested in permanent role?
2	930/973 Fields for e-collection name	930/973 field - individual campuses to discontinue practice? what questions would individual campuses have if this occurred? what concerns would prevent discontinuation at this time?	20	930/973 Decision Page https://uc-sils.atlassian.net/wiki/spaces/TRAIN/overview?homepageId=1194263895 Phase 4 Note: Some use it, some do not. Campuses could use it locally if need be for 973. Michelle sent to Discovery and Resource Management groups, no word back yet. Tamara suggested the Vice-Chair to do a poll for topics like this to confirm how/if affects each campus	Put to vote: campuses continue using 973 locally SCP may continue to use 930 for internal management
3	ERES Work Plan			AEFG Handoff Documents Multi-series electronic collections - NZ managed, ad-hoc decisions. SCP-AC well suited for this task Licenses - ILL terms and sharing licenses. Subgroups will form to address these issues, with ACQ reps Shared Decisions around CZ - related to analytics and interactions between IZ/NZ/CZ Sandbox access to NZ for campuses would facilitate understanding/testing for our deliverables	Multi-series e-collections management should be decided on case by case basis regarding activation in NZ. SPC-AC will be brought into this process Paula Pascual Tamara Pilko Carla Arbagey Natalee Bell Lisa Mackinder to form subgroup regarding sharing licenses and will meet with ACQ reps regarding ILL terms	Kevin Balster to begin decision page draft for multi-series electronic collections Carla Arbagey to arrange licensing discussion group, interface with ACQ Ops about subgroup
4	Wrap Up	Review actions and decisions	5 min	Confluence will generate a personal task list if a user is tagged using @
5	Parking Lot	Capture important topics for future discussion
6		Total	x/x