2022-04-13 Meeting notes

Attendees

Thomas Bustos, Chair
Jackie Gosselar, Vice Chair
Caitlin Nelson
Mallory Gianola, Support Member

	Item	Desired Outcome	Time	Who	Notes
1	SILS Privacy Forms Update	Decide if this needs more discussion or if we can make a decision now regarding the 2nd main bullet point in the notes	mins	Caitlin / Team	From Caitlin’s Email to the OT on 03/29/2022: Complete the retroactive acknowledgement task: ACTION: The DPTF is requesting a confirmation email from each campus Alma admin (or equivalent) affirming the following: Everyone with an Alma account at [CAMPUS] with a role other than “patron” has acknowledged the Data Privacy & Security Responsibilities statement as of [DATE]. The email can be sent to SILS-DPTF-L@listserv.ucop.edu and should be sent as soon as possible. I will be point person for following up and available for questions as needed. Confirm that users are acknowledging the form annually: A confirmation email will need to be sent annually. It’s unclear who will take point for data security needs once the current project team concludes, so SILS Operations Team should take point on this for future confirmations. What will our annual confirmation date be? What email should be used in the future to confirm?
2	Proposal for a SILS GitHub from the Discovery OST/SILS Ops Center here	Discuss proposal and determine next steps	mins	Caitlin / Jackie / Team
3	Follow-up discussion regarding Alma NZ concerns	Review and discuss SILS CDL Shared Collections in the Network Zone Project Team: Charge DRAFT and determine next steps	min	Team
4	Build agenda for next OT meeting	Build and finalize the agenda for next week’s OT meeting	mins	Team	See proposed agenda here Potential Agenda Items include: UCOP Statistics and Analytics - Tom wanted us to discuss this at the next meeting as a high-priority topic Proposal for a SILS GitHub from the Discovery OST/SILS Ops Center Taking the Temperature Survey - Didn’t get to it at last meeting, tabled it for next meeting Communication with Subteams, Cohort, and Campuses - Didn’t get to it at last meeting, tabled it for next meeting Discuss System/Component Down Communication Path - Didn’t get to it at last meeting, tabled it for next meeting Update from Jackie and Jeremy re: Dissertations and Proquest
5	Parking Lot	Capture important topics for future discussion			UCOP Statistics and Analytics - awaiting email from Danielle Tracking the Alma accounts distribution:https://docs.google.com/spreadsheets/d/1aeQaaBFGazylFCqVqRI3dWoocYfcratbFrZ2bzMTU2w/edit#gid=0 Determining how we want to address these accounts as part of an "annual review" before our Ex Libris bill comes due this summer.
6		Total	mins