2022-07-06 Meeting notes

Attendees

Thomas Bustos, Chair (out)
Jackie Gosselar, Vice Chair
Caitlin Nelson
Mallory Gianola, Support Member

	Item	Desired Outcome	Time	Who	Notes	Actions
1	Tracking Tickets Escalated with ExL (Greg’s suggestion at 6/29 OT Meeting)	Discuss creating a spreadsheet to track all of the tickets we’ve escalated with ExL and the current status for each of these tickets	25 mins	Team	Would be helpful to discuss this further with Tom Tracking tickets per LG’s request proved to be time consuming for all of the campuses, so we should be mindful of how we would be tracking tickets and what the ROI would be for us tracking these tickets What we’re looking for, why we’re looking for it, and what are we hoping to get out of it A larger conversation about tracking tickets might be helpful, and reaching out to other campuses i.e. CSUs to see what they do for tracking tickets might also be helpful It seems like what Greg is looking for more specifically is the follow-up to campuses asking OT-SC to escalate tickets with ExL in the monthly support meetings Jackie’s notes from last ExL meeting: work in progress vs things that are just sitting and waiting both UCI tickets were linked to jira tickets internally "they just didn't get to it" stuck but not in development took seven months to get a straightforward update; dev needs to provide timely updates; should not have taken this long #06398058 problem with job prioritization algorithm; lots of fluxuations in performance; high priority with dev and waiting on target for when it can be fixed widely reported; dev opened the ticket themselves Primo accessibility is very challenging; very intensive testing; lots of open tickets; external bodies working on this; multiple screenreaders Ex Libris Support Meeting Agendas Agendas are built in this document, and then notes are also taken here and available to everyone The follow-up would be these notes A reminder about this notes document would probably be helpful for OT folks If the notes document proves not to be a sufficient solution, then we could look into some type of spreadsheet or some other type of tracking Linking this notes document in the OT notes would also be helpful And a more structured reporting out of the ExL meeting would be helpful SILS Ops Center would probably be the best place to track this going forward, but a further conversation about why and how we’re doing this, would be a good idea	Mallory Gianola will link the Ex Libris Support Meeting Agendas and notes in the OT Agenda/Notes going forward
2	2022 SILS Annual Review	Review of In Progress Document	5 mins	Caitlin	Caitlin will be sharing these ideas with the LG at this Friday’s meeting Caitlin is anticipating that after Friday’s LG meeting, this document will then come back down to OT where this document will live Could be a potential agenda item for next week’s OT meeting At minimum for next week’s meeting, it’s an FYI The OT meeting after next (7/27) might have more action items related to this, but since Tom will be out for the LG meeting this Friday, it would be good for OT-SC to discuss this topic further at the 7/20 OT-SC meeting before taking action items to OT
3	Build agenda for next OT meeting	Build and finalize the agenda for next week’s OT meeting	5 mins	Team	See proposed agenda here
4	Parking Lot	Capture important topics for future discussion
5		Total	40 mins